Administrative Coordinator

TOPPAN Packaging Americas • Elk Grove, IL

19d

About The Position

The Administrative Coordinator maintains administrative tasks associated with GPS, Safety, supervision, and other production-related initiatives, and actively supports GPS and plant Safety initiatives to achieve stated goals. The role supports production and planning activities through recordkeeping, meeting and activity coordination, information management, reporting, and process automation. It is expected to develop into a backup for GPS and Safety during absences. The position requires working knowledge of plant manufacturing processes and equipment and the ability to access information on Corporate and Divisional SharePoint websites. Regular, consistent attendance and punctuality are required.

Requirements

• Read, speak, and write English.
• Advanced computer skills, including Microsoft Office (Excel, Word, and PowerPoint).
• Interpersonal skills and excellent verbal and written communication skills.
• Detail-oriented.
• Organizational skills.
• Working knowledge of plant manufacturing processes and equipment.
• Ability to access information within Corporate and Divisional SharePoint websites.
• Regular, consistent attendance and punctuality.

Nice To Haves

• Knowledge of manufacturing safety issues.

Responsibilities

• Audit and review the Radius program.
• Assist the Planning Department.
• Coordinate and maintain updates on GPS and Safety Activity Boards.
• Maintain all plant SharePoint sites.
• Schedule and maintain GPS, Safety, and plant-related meetings and room schedules.
• Schedule and coordinate GPS, Safety, and plant-related activities.
• Develop automation to improve administrative efficiencies.
• Assist with calculations and loss worksheet updates.
• Assist with updates to production spreadsheets.
• Maintain and distribute GPS, Safety, and plant updates.
• Develop into a backup for GPS and Safety during absences.
• Participate in failure analysis related to administrative errors.
• Review Pillar Teams’ progress to ensure they are on target.
• Participate in GPS and Safety projects as assigned.
• Analyze information and prepare reports, graphs, and charts.
• Attend Pillar and Sub-Pillar Team meetings as scheduled.
• Provide 5-Star recordkeeping support, including entering Near Miss data into Intelex, reviewing submissions for completeness, and tracking and filing submitted forms.
• Coordinate the quarterly 5-Star award ceremony with the Team Champion.
• Perform training recordkeeping using Grainger Training Manager as needed.
• Attend weekly Safety meetings to provide updates on Safety Pillar team activities, with the Plant Manager and EHS Manager.
• Provide basic new-hire Safety training and quarterly Safety training.
• Perform other administrative tasks and duties as assigned.

Benefits

• Medical, dental, and vision coverage for employees and dependents, including FSA and HSA options.
• 401(k) retirement plan with company match.
• Well-being tools and resources, including an Employee Assistance Program.
• Paid time off and holidays.
• Company-paid and voluntary employee-paid insurance plans, including life, personal accident, and disability insurance.
• Tuition reimbursement.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed