Front Desk/ Administrative Coordinator
About The Position
We are seeking a professional, organized, and customer-focused Front Desk / Administrative Coordinator to support daily office operations within a manufacturing environment. This role serves as the first point of contact for visitors, customers, vendors, and employees while providing administrative support to accounting, project management, purchasing, and operations teams. The ideal candidate is detail-oriented, able to multitask in a fast-paced environment, and possesses strong communication and organizational skills. The position works in an office environment within a manufacturing facility and involves frequent interaction with office staff, production personnel, vendors, and customers. Work is primarily sedentary, with occasional lifting of office supplies or packages. The regular schedule is Monday through Friday, 8:00 AM to 4:30 PM, with some overtime opportunities as needed.
Requirements
- High school diploma or equivalent required.
- Strong verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Ability to multitask and prioritize responsibilities in a fast-paced environment.
- Professional demeanor and customer service skills.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
- Ability to work independently and collaboratively across departments.
Nice To Haves
- Two or more years of front desk, administrative, or office support experience preferred.
- Experience in manufacturing, industrial, or construction-related environments is a plus.
- Experience supporting project-based or manufacturing operations.
- Familiarity with purchase orders, project documentation, or customer service coordination.
- Bilingual skills are a plus.
Responsibilities
- Greet and assist visitors, customers, vendors, and delivery personnel in a professional manner.
- Answer and direct incoming phone calls and emails promptly and accurately.
- Maintain the appearance of the front office and organize the reception area.
- Manage incoming and outgoing mail, packages, and deliveries.
- Coordinate visitor access and notify employees of guest arrivals.
- Provide administrative support to accounting, project management, purchasing, and operations departments.
- Prepare, organize, scan, and file documents electronically and physically.
- Assist with data entry, document tracking, and maintaining company records.
- Support scheduling of meetings, conference rooms, and travel arrangements as needed.
- Assist with preparing reports, spreadsheets, and project documentation.
- Maintain office supply inventory and coordinate purchasing of office materials.
- Assist with onboarding paperwork and employee administrative support.
- Coordinate company courier shipments and logistics documentation.
- Support project teams with customer documentation requests, including certificates, forms, and submittals.
- Assist with maintaining organized records for vendors, customers, and projects.
- Serve as a liaison between departments to support office communication and workflow.
- Support internal team coordination between engineering, production, accounting, and management.
- Handle sensitive information professionally and confidentially.
- Attend meetings and training courses as deemed necessary by management.
- Perform other tasks, assignments, duties, or projects as requested by management.
Benefits
- 100% employer-paid medical, dental, and vision insurance
- Short-term and long-term disability
- Life insurance
- 401(k) with 50% matching
- Paid time off
- Profit Sharing Bonus Program
- Quarterly company events
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
