Front Desk Administrative Assistant
About The Position
The Administrative Assistant provides key administrative support and clerical supervision to the department and performs a wide range of administrative and office support activities. The role is scheduled for the first shift, 8:00 a.m. to 4:30 p.m., Monday through Friday. The position supports Operations programs and processes, assists with company activities, meetings, special projects, employee resource rooms, and training programs, and provides general administrative and clerical support. Duties also include welcoming and directing visitors, answering and routing calls, managing mail and packages, maintaining office supplies, and contacting vendors or emergency personnel as needed. Successful completion of an OSHA-compliant Respirator Fit Test is required.
Requirements
- High school diploma or GED.
- At least 1 year of experience in a similar role or office environment.
- Knowledge of administrative and clerical procedures.
- Intermediate knowledge of Word, Excel, and PowerPoint.
- Knowledge of customer service skills, principles, and practices.
- Keyboarding speed of 55–60 words per minute.
- Successful completion of an OSHA-compliant Respirator Fit Test.
Responsibilities
- Greet people entering the organization, direct them to the correct destination, and remain aware of staff movements in and out of the organization.
- Answer, screen, and direct telephone calls; take and relay messages; and provide general information to callers and applicants.
- Assist with Operations programs and processes, including preparing presentations for internal and external use and coordinating special projects.
- Assist with logistics for company activities, meetings, special projects, employee resource rooms, and training programs.
- Provide general administrative and clerical support to Operations, including composing letters, memoranda, and other correspondence related to assigned programs and activities.
- Assist with coordinating company events by ensuring space is available and ordering food or supplies as needed.
- Perform general office support duties; receive, sort, and manage mail, correspondence, and packages, including coordinating UPS pickup.
- Order and maintain office supplies.
- Contact approved vendors and emergency personnel, such as taxi services and emergency services, as needed.
- Contact appropriate personnel for FDA and DHS visits.
- Perform other duties as assigned.
Benefits
- Health and insurance benefits
- 401(k) matching contribution
- Employee well-being programs
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
