Administrative Coordinator

CEI Services • Birmingham, AL

19d • Onsite

About The Position

Saiia Construction is hiring an Administrative Coordinator for its Birmingham headquarters. The role supports a range of human resources functions, including talent acquisition, onboarding, personnel records management, and compliance with state, federal, and local regulations. It also involves organizing events and initiatives that enhance the company’s HR practices. The position is office-based and may require occasional travel to work sites and occasional evening or weekend work.

Requirements

• Must have and maintain a valid state-issued driver’s license with a driving record that meets Saiia’s risk management guidelines.
• Thorough knowledge of human resource principles and practices, including talent acquisition, positive employee relations, onboarding, training, performance management, and employment law.
• Excellent communication, interviewing, presentation, and writing skills.
• Excellent organizational skills.
• Working knowledge of HRIS and applicant tracking systems, electronic applications, new-hire paperwork, and benefits enrollment.
• Superior attention to detail and ability to multitask.
• Ability to function in a fast-paced environment with changing priorities.
• Strong knowledge of Microsoft Outlook, Word, Excel, and PowerPoint.

Nice To Haves

• Bachelor’s degree in Human Resources or a closely related field.
• At least one year of experience in Human Resources.
• Knowledge of skilled-trades labor union contract management.

Responsibilities

• Coordinate pre-employment and onboarding for craft new hires, including scheduling screenings, assisting with paperwork, and ensuring documents are completed and uploaded to personnel files.
• Maintain the new-hire tracking system and personnel information; enter data, review forms, and assist with I-9 compliance.
• Schedule new-hire training required by job-site requirements.
• Maintain and update the employee corrective-action tracking spreadsheet.
• Gather content and develop the quarterly employee newsletter.
• Lead employer-branding activities at high schools, colleges, and outreach programs.
• Partner with the Talent Acquisition team and leaders to source candidates and participate in career fairs.
• Coordinate administrative activities for the internship and co-op program, including onboarding, communications, and participant support.
• Assist with departmental and company-wide special projects, with a focus on continuous improvement.

Benefits

• Competitive pay with ongoing performance review and merit increases
• 401(k) with company match
• Employee Stock Purchase Plan (ESPP)
• Flexible spending account for healthcare and dependent care
• Medical, dental, and vision insurance, with plan choice and coverage for spouse, domestic partner, and children
• Diabetes management, telehealth coverage, prescription drug plan, pet insurance, weight-management drug discount
• Discounted national gym membership network
• Paid time off and paid holidays
• Bereavement leave
• Military leave, including benefits continuation
• Employee Assistance Program
• Short- and long-term disability insurance
• Life insurance and accidental death and dismemberment coverage
• Voluntary life insurance, accident, critical illness, and hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level