Administrative Coordinator

Richland County Government

About The Position

The Administrative Coordinator provides responsible administrative support by administering airport lease agreements and property management files at the Jim Hamilton – L. B. Owens Airport. The role supports accurate rent collection, documentation, tenant relations, and compliance with established policies, while helping tenants understand lease requirements, processes, and policies. It maintains and reconciles customer accounts, prepares financial and analytical reports, and maintains databases related to airport customers. The position also provides administrative support to the Airport General Manager, assists with Airport Commission meeting preparation, and performs clerical and operational tasks as needed. Work is performed under limited supervision and requires independent judgment, confidentiality, and knowledge of airport administrative processes.

Requirements

Associate's degree, vocational technical degree, or specialized training equivalent to two years of college, with emphasis in office management, secretarial science, business administration, or a closely related field.
Valid state driver's license.
Over one year and up to and including three years of experience.
Ability to work with office procedures and policies, solve people- and work-related problems, and exercise independent judgment.
Ability to perform basic arithmetic and calculate ratios, rates, and percentages.
Ability to read technical instructions and compose reports, forms, and business correspondence.
Ability to use computers and routine office equipment.

Nice To Haves

Accounting and bookkeeping experience.
Skills in Microsoft Excel and Word.

Responsibilities

Administer lease files and property management activities, including tenant relations, rent collection, documentation, maintenance tracking, financial reporting, and compliance.
Maintain customer accounts; analyze and reconcile accounts receivable; create and track invoices; and verify invoices against the original budget for cost control.
Compile data and prepare routine financial, statistical, and analytical records and reports for the Airport General Manager.
Issue, control, program, document, and manage the use and return of Airport Identification Badges for authorized individuals requiring unescorted airport access.
Provide administrative support to the Airport General Manager, including maintaining calendars, screening and sorting mail, and composing memos and correspondence as required.
Answer telephone calls, greet visitors, provide courteous customer service, explain policies and procedures, and refer customers as appropriate.
Assist with preparation and proceedings of Richland County Airport Commission meetings, including coordinating commissioner attendance, preparing the meeting location, distributing documents, and documenting proceedings.
Maintain current airport customer databases, update existing records, create new entries, and produce reportable formats.
Perform clerical work such as maintaining logs and lists, copying, filing, handling email and mail, entering and retrieving computer data, and ordering supplies and materials.
Coordinate Department activities with other divisions, departments, agencies, customers, coworkers, and others; research and provide information; respond to inquiries, assistance requests, and complaints; and participate in assigned special projects.
Attend required training, meetings, and seminars to represent the division or enhance job knowledge and skills.