Administrative Coordinator

Carefree Living•Silver Bay, MN

14h•Onsite

About The Position

Carefree Living is seeking a full-time Administrative Coordinator for its assisted living community in Silver Bay, Minnesota. The role works Monday through Friday, 8:00 AM to 4:30 PM, and serves as the first point of contact for staff, residents, families, and visitors. The coordinator helps keep the community operating smoothly and creates a warm, welcoming environment. Carefree Living describes its mission as setting the standard for resident-centered care in Minnesota through continuous operational improvement, compassion, clinical excellence, and a commitment to quality and community.

Requirements

At least 2 years of administrative experience; healthcare experience is preferred.
Post-high-school education is required.
Proficiency with Microsoft Office.
Ability to meet the physical requirements of the role.
Must successfully complete a DHS and criminal background study.
Reliability, professionalism, and a passion for working with seniors.

Nice To Haves

An advanced degree is preferred.
Administrative experience in a healthcare setting is preferred.

Responsibilities

Greet and assist visitors, answer phone calls, and manage general inquiries.
Schedule and conduct tours for prospective residents and their families.
Assist leadership with staffing needs, scheduling, and payroll preparation.
Support recruitment and hiring by setting up new employee files and maintaining personnel records.
Manage petty cash transactions and monthly reporting.
Prepare deposit reports and process bank deposits.
Complete reports, clerical duties, and filing accurately and on time.
Use Residex, Isolved, and Educare to support operations.
Sort, route, and send mail, packages, and correspondence.
Order office supplies and promotional materials as needed.