Administrative Coordinator

Fulton County•Sheriff'S Office/Jail/Courts, GA

3d•Onsite

About The Position

Fulton County Sheriff's Office is seeking a highly skilled administrative professional to provide comprehensive high-level administrative, operational, and organizational support, and case-management, ensuring efficient administrative operations, and contributing to the integrity, efficiency, confidentiality, and the smooth functioning and support of daily activities across the Agency. This role ensures respective Units function efficiently by managing daily workflows, coordinating communication, supporting meetings and projects, maintaining accurate documentation, and adhering to strict confidentiality. The Administrative Coordinator is a key partner, streamlining processes, and enhancing the overall effectiveness of the office. Responsible for preparation of reports, spreadsheets, correspondence, presentations, and other documents, and requires proficiency in Microsoft Office and various administrative tasks, excellent communication skills, strong organizational skills, attention to detail, the ability to handle multiple tasks simultaneously, the ability to work effectively in a fast-paced environment, and professional decorum and a consistently pleasant demeanor. The Administrative Coordinator serves as a trusted administrative partner to leadership and investigators.

Requirements

5+ years of administrative, coordination, or office support experience.
Experience in administrative support, legal support, public safety operations, or professional-standards work preferred.
Strong organizational and case-management skills.
High ethical standards, discretion, and confidentiality; experience handling confidential or sensitive information.
Excellent written and verbal communication.
Proficiency in Microsoft Office Suite and digital records-management systems.
Ability to analyze documents, identify discrepancies, and maintain accuracy.
Strong interpersonal skills, including tact, diplomacy, and professionalism.
Ability to manage multiple priorities in a fast-paced environment; strong organizational skills.
Knowledge of chain-of-custody procedures preferred.
Experience with digital records management systems preferred.
High attention to detail, accuracy, and follow-through.
Ability to work collaboratively and maintain positive working relationships.
Demonstrated discretion, judgment, and professionalism.
Experience supporting leadership is required.
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Experience with digital scheduling tools and shared calendars.
Ability to manage file systems.
Skilled in document formatting, data entry, report creation, and presentation design.
Familiarity with virtual meeting platforms.
Experience with project management tools.
Ability to learn new software quickly and adapt to evolving technology needs.
Comfort with basic data organization, spreadsheets, and tracking systems.
All applicants must agree to and successfully pass a background investigation, drug screening and polygraph to be considered for employment with the Fulton County Sheriff's Office.
If selected, an official, accredited college transcript is required, at time of employment, for all degrees/course work used to qualify for this position.
All applications must be document that the applicant possesses the minimum knowledge, skills, education and experience as listed to be rated as qualified.
Application must be completed in full before they are submitted.
Errors in application can result in not meeting the minimum qualifications.
Additional information will not be accepted after applications are received by the Department of Human Resources Management.

Nice To Haves

Experience in administrative support, legal support, public safety operations, or professional-standards work.
Knowledge of chain-of-custody procedures.
Experience with digital records management systems.

Responsibilities

Maintain, track, and organize case files, complaint records, investigative documents, and administrative reviews.
Coordinate case intake, routing, deadlines, and closure processes.
Prepare case summaries, timelines, reports, and briefing materials for investigators and command staff.
Manage calendars, schedules, meeting logistics, and operational workflows.
Handle sensitive personnel and investigative information with strict confidentiality.
Apply sound judgment when managing allegations, evidence, and internal communications.
Identify inconsistencies or concerns in documentation and elevate them appropriately.
Ensure compliance with agency policies, legal requirements, and professional-standards protocols.
Maintain digital case-tracking systems, evidence databases, and documentation platforms.
Generate reports, spreadsheets, and analytics to support investigations and audits.
Assist with digital evidence uploads, secure file transfers, and data retention compliance.
Support implementation of new technologies and digital tools.
Assist with intake, cataloging, secure storage, and release of evidence and exhibits.
Maintain detailed inventory records and chain-of-custody documentation.
Conduct periodic audits of evidence rooms and administrative storage areas.
Coordinate evidence transfers for hearings, investigations, or legal proceedings.
Draft official correspondence, notices, memos, and investigative support documents.
Serve as a professional liaison between internal divisions, external agencies, and the public.
Provide courteous, tactful, and professional customer service.
Support briefings, hearings, and meetings with agendas, notes, and follow-up documentation.
Serve as liaison between the assigned department and other departments/divisions, staff members, County officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information; interact with various officials and dignitaries involving sensitive client relations; convey information among division/department personnel; circulate documentation to appropriate departments.
Serve as departmental human resources liaison; prepare new employee paperwork; process documentation pertaining to personnel/payroll functions; review timesheets for accuracy and research discrepancies; track accrued and used sick leave and vacation time; enter payroll data into computer for payment; prepare personnel change forms; maintain attendance records, confidential personnel/payroll files, employee rosters, certifications, background checks, and related records.
Provide administrative/secretarial support for management and/or staff of assigned department/division: relieve management staff of routine administrative tasks; screen telephone calls, mail, e-mail, and other communications and initiate appropriate action/response; record and transcribe dictation; type, compose, edit, or proofread various documentation; maintain calendars and schedule meetings, appointments, interviews, or other activities; coordinate travel arrangements, accommodations, conference registrations, or related plans for department staff.
Process documentation pertaining to budget or general financial management; review invoices for accuracy, match with purchase orders; enter budget data into computer; assist with budget preparation; provide budgetary input and assist in forecasting revenues/expenditures; enter daily revenue into computer and generate revenue reports; review monthly budget analysis reports; monitor expenditures to ensure compliance with approved budget; process budget transfers as needed; reconcile payable records with Finance Department records prepare bank deposits; coordinate internal accounting activities; maintain current balances for accounts; and maintain departmental petty cash funds.
Process purchasing documentation: review purchase requisitions and verify availability of budgeted funds; prepare purchase orders and forward data to appropriate departments; obtain competitive price quotes; order materials under blanket purchase orders.; review invoices, purchase orders, or other documents for accuracy; research discrepancies, assign proper accounting/budgetary codes, obtain proper signatures, and forward for payment; maintain files and records.
Receive and sort incoming documentation and materials: send/receive documentation; distribute/deliver incoming faxes, subpoenas, mail, or other documentation to appropriate personnel; sort, organize, open, and/or distribute incoming mail; sign for incoming packages and deliver to appropriate personnel; process outgoing mail; copy and distribute forms, reports, correspondence, schedules, agendas, or other documentation.
Perform customer service functions in person, by telephone, and by mail: provide information/assistance regarding department/division services, procedures, fees, or other issues; respond to routine questions or complaints; research problems/complaints and initiate problem resolution; receive payments for various fees, fines, or services: record transactions, post payments, and issue receipts; balance cash drawers; prepare revenues for deposit and forward as appropriate.
Provide administrative support for boards, committees, or other meetings: prepare meeting agendas, packets, and related documentation; coordinate meeting rooms/facilities, equipment, and refreshments; notify participants of scheduled meetings; submit public notices to newspapers, property owners, or others as required; prepare and distribute agendas, meeting notices, meeting packets, and related documentation; record and transcribe meeting minutes; distribute meeting minutes to appropriate individuals; maintain official records.
Maintain department webpage, social media, and online enrollment; upload pictures, schedules, brochures and other events and information; add upcoming events to calendar; post news and announcements; enter and maintain information regarding classes and fees; process registrations, memberships and rentals; run reports and print class lists; assist customers with creating user accounts and site navigation as needed.
Coordinate arrangements for various meetings; notify participants of scheduled meetings; prepare meeting notices, agendas, and meeting packets; coordinate room reservations, setup, refreshments, and equipment required for meetings; attend meetings; record and/or transcribe meeting minutes; distribute documentation; maintain records.
Process a variety of documentation associated with department operations within designated imeframes and per established procedures; receive, review, record, type, and/or distribute documentation; enter data into computer systems; log, track, or maintain records regarding department activities; compile data for further processing or for use in preparation of department reports; file, maintain, and store hardcopy records.
Maintain file system of various files/records for the department, prepare files, organize documentation, and file documents in designated order; retrieve/replace files; scan records into computer; shred/destroy confidential or obsolete documents; conduct records maintenance activities in compliance with guidelines governing record retention.
Maintain current maps, telephone lists, directories, operating manuals, procedures, and other reference materials.
Conduct research of department files, database records, hardcopy materials, Internet sites, or other sources as needed.
Monitor inventory of department supplies and forms: ensure availability of adequate materials to conduct work activities; initiate requests/orders for new or replacement supplies.
Operate a personal computer, scanner, telephone, postage machine, dictation equipment, shredder, general office equipment, two-way radio, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, presentation, graphics, desktop publishing, e-mail, Internet, or other computer programs; provide training and/or technical support for other system users; troubleshoot computer problems and perform basic maintenance of Computer system and general office equipment, such as backing up data or replacing paper, ink, or toner.
Communicate with supervisor, employees, volunteers, other departments, County officials, other municipalities, government agencies, attorneys, engineers, contractors, vendors, sales representatives, customers, the public, community organizations, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Perform other related duties as required.