Administrative Coordinator

Westwood Professional Services•Minnetonka, MN

2d•Onsite

About The Position

Administrative Coordinator Westwood Professional Services, Inc. Westwood Professional Services, Inc. is seeking an Administrative Coordinator (AC) for the Renewables Division out of our Minneapolis, MN office. The AC is responsible for ensuring data integrity, document management, and implementing best practices on projects. The AC provides administrative and professional support to Renewables Leadership to ensure the success of the business. This role may involve working on billable and non-billable projects.

Requirements

Effective written communication skills.
Detail-oriented with strong organizational skills.
Capacity to independently manage multiple projects/assignments, determine priorities, and work in a collaborative team environment.
Ability to communicate effectively with employees at all levels of the organization.
Proficiency with Microsoft Office Suite.
Experience working in a professional services environment.
Ability to participate in workload meetings and coordinate prequalification efforts.

Nice To Haves

Bachelor's degree preferred or equivalent job-related experiences and training
Experience in the renewable energy industry a plus.
Experience with project management software and generating progress reports

Responsibilities

Provide administrative support to the Renewables Leadership team.
Maintain accurate data within the Deltek VantagePoint database system, including service KPI reporting and project data auditing.
Track project performance using various tools and project reports as directed by Business Administrator.
Lead, direct, and mentor Division Project Assistants.
Support the Division training process.
Coordinate the management of division communication and information management platforms.
Provide Microsoft Office support, including Word, Excel, and PowerPoint.
Perform tasks such as transmittals, printing, and scanning.
Assist in planning team events.
Liaison to Corporate Services.