Administrative Coordinator

Indiana University Health System•Bloomington, MN

6d•Onsite

About The Position

Indiana University Health is seeking an Administrative Coordinator to support its President Administration team. The role provides standard administrative and technical support to directors and senior-level leaders, managing calendars, meeting logistics, and travel arrangements with a high degree of autonomy. The coordinator delivers quality customer service and professional representation of the team and department, processes invoices and expense reports, and handles inquiries across supported teams as appropriate. The role coordinates department-wide strategic initiatives, including project tracking and reporting, and works with limited guidance to identify and resolve administrative and operational challenges. It also supports the preparation of presentations, reports, and correspondence for internal and external stakeholders; maintains office records, files, resource data, reports, and basic budget oversight; and trains and guides junior administrative staff, potentially delegating and overseeing their day-to-day work. The coordinator exercises independent judgment, anticipates issues, and recognizes the needs of supported leaders. This is a fully onsite, Monday–Friday day-shift position.

Requirements

Bachelor’s degree or equivalent years of experience.
3–5 years of relevant experience.
Intermediate experience receiving, analyzing, and interpreting complex data and information.
Advanced proficiency in Microsoft Office, including Word, PowerPoint, and Excel.

Nice To Haves

Experience working in a matrix organization and complex work environment.

Responsibilities

Provide administrative and technical support to directors and senior-level leaders.
Manage leaders’ calendars, meeting logistics, and travel arrangements with high autonomy.
Provide quality customer service and represent the team and department professionally.
Process invoices and expense reports and handle inquiries across supported teams as appropriate.
Coordinate department-wide strategic initiatives, including project tracking and reporting.
Identify and resolve administrative and operational challenges with limited guidance.
Assist with preparing presentations, reports, and correspondence for internal and external stakeholders.
Ensure the accuracy and availability of office records, files, resource data, reports, and basic budget information.
Train and guide junior administrative staff and, as needed, delegate and oversee their day-to-day work.
Anticipate potential issues and recognize the specific needs of supported leaders.