Administrative Coordinator

REI Engineers • Raleigh, NC

19d

About The Position

The Administrative Coordinator handles most daily office work independently and helps keep branch offices organized and running smoothly. The role provides administrative support and may assist with project tasks, including office and facilities coordination, document management, project and financial documentation, procurement follow-up, employee onboarding logistics, client materials, and compliance recordkeeping. The position is primarily office-based, with occasional travel between REI offices as needed.

Requirements

• High school diploma and 2 or more years of relevant experience, or an equivalent combination of education and experience.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Effective communication with internal teams and clients by phone, email, and in person.
• Ability to plan and track tasks, manage deadlines, and maintain clear filing systems.
• Ability to maintain digital and paper project files.
• Ability to handle confidential information with discretion.
• Organized and reliable.

Nice To Haves

• Associate degree.
• Ability to suggest improvements for organizing files or scheduling work.

Responsibilities

• Manage correspondence and office supplies, coordinate deliveries and basic repairs, and maintain filing systems and records.
• Arrange small repairs, coordinate maintenance vendors, and maintain an updated list of office assets and supplies.
• Prepare formatted reports and transmittals, track drawing revisions, and file documents so they can be retrieved for audits or QA/QC checks.
• Assist project teams with progress reports and other project-related documentation.
• Record project expenses, prepare basic reports, and follow up with accounting or suppliers about invoices and payments.
• Maintain accurate and timely documentation of transactions.
• Book travel and help set up new employees’ workstations or accounts.
• Organize meetings and take minutes; help prepare tender documents and client presentation materials.
• Maintain complete branch license files, update shared trackers, and properly file digital records and renewal confirmations.
• Coordinate COI distribution for client contracts, assist with claims documentation, and keep insurance files complete and accessible.
• Perform other responsibilities as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED