Administrative Coordinator Jobs

About The Position

Requirements

• Valid food handler certification or ability to obtain within 30 days of hire.
• Ability to lift up to 25 lbs. and perform the physical demands described in the job description.
• Availability to work weekends and holidays as required.
• Legal authorization to work in the United States.
• Proficiency in Microsoft 365 (Word, Excel, Outlook, PowerPoint) and Google Workspace (Sheets, Docs).
• Strong written and verbal communication skills, including ability to draft professional correspondence.
• Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Attention to detail and accuracy in recordkeeping, documentation, and data entry.
• Background Screening – Employment is contingent upon the successful completion of a criminal background check.
• Drug and Alcohol Testing – Candidates must pass pre-employment and, if applicable, ongoing drug and alcohol screenings in accordance with company policy.
• Motor Vehicle Record (MVR) Check – For roles requiring driving, employment is contingent upon an acceptable driving record.
• Legal Eligibility to Work – Candidates must provide proof of legal authorization to work in the United States.
• Compliance with Company Policies – All employees must comply with company policies, including safety, confidentiality, and conduct standards.

Nice To Haves

• Associate's degree or higher preferred.
• Minimum 3 years of administrative or coordinator experience; food services, logistics, or operations environment preferred.
• Experience maintaining confidential personnel and financial records with discretion.

Responsibilities

• Handle incoming calls, emails, and correspondence directed to Food Services; screen and direct inquiries to the appropriate personnel.
• Draft and distribute memos, letters, and reports as needed.
• Provide courteous and professional assistance to clients, visitors, and employees; address inquiries and resolve issues in a timely manner.
• Organize and maintain schedules for meetings, appointments, and events for the Operations Manager and Food Services leadership.
• Coordinate with internal and external stakeholders to schedule appointments.
• Input and maintain accurate records in databases and spreadsheets; organize and file documents both electronically and physically.
• Maintain, file, and coordinate all Food Services personnel matters with the HR department under the supervision of the Executive Chef and Senior Director of Food Services.
• Maintain, file, and coordinate all Food Services donations, invoices, and receipts with the Finance department under the supervision of the Executive Chef and Senior Director of Food Services.
• Ensure confidentiality and security of all sensitive information.
• Assist with administrative work for hiring, onboarding, and terminations within Food Services.
• Coordinate logistics for Food Services events, working with appropriate departments to arrange room setup, food and beverage, and staffing.
• Assist with all administrative work for kitchen logistics, deliveries, and purchasing within Food Services.
• Assist in making travel arrangements for employees, including booking flights, hotels, and transportation.
• Manage travel itineraries and ensure compliance with company travel policies.
• Keep the office environment neat and organized; order and maintain office supplies.
• Coordinate maintenance and repairs for Food Services as necessary.
• Provide general administrative support to team members and executives as needed; assist with special projects or tasks as assigned.
• Perform any other tasks assigned with a positive attitude and a willingness to help.

Benefits

• Equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.