Administrative Coordinator
REI Engineers•Raleigh, NC
About The Position
The Administrative Coordinator handles most daily office work independently and keeps the branch or branches organized and running well. The role provides administrative support and may assist with project tasks. It includes office and facilities coordination, document management, project and financial support, procurement follow-up, travel and onboarding coordination, meeting support, and maintenance of branch licensing and insurance records. The position is primarily office-based, with occasional travel between REI offices as needed.
Requirements
- High school diploma or equivalent and at least 2 years of relevant experience, or an equivalent combination of education and experience.
- Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
- Communicate effectively with internal teams and clients by phone, email, and in person.
- Plan and track tasks, manage deadlines, and maintain clear filing systems.
- Maintain digital and paper project files.
- Handle confidential information with discretion.
- Organized and reliable.
Nice To Haves
- Associate degree.
Responsibilities
- Manage correspondence and supplies; coordinate deliveries and basic repairs; and keep filing systems and records updated.
- Arrange small repairs, coordinate maintenance with vendors, and maintain an updated list of office assets and supplies.
- Prepare formatted reports and transmittals, track drawing revisions, and ensure documents are correctly filed and readily retrievable for audits or QA/QC checks.
- Assist project teams with progress reports and other project-related documentation.
- Record project expenses, prepare basic reports, and follow up with accounting or suppliers regarding invoices and payments; ensure transaction documentation is accurate and timely.
- Book travel and help set up new employees’ workstations or accounts.
- Organize meetings and take minutes; help prepare tender documents and client presentation materials.
- Maintain complete branch license files, update shared trackers, and properly file digital records and renewal confirmations.
- Coordinate COI distribution for client contracts, assist with claims documentation, and ensure insurance files are complete and accessible.
- Perform other responsibilities as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
