Human Resources Administrative Coordinator

AccessCNY•Syracuse, NY

16d•$20 - $23•Onsite

About The Position

AccessCNY is seeking a proactive Human Resources Administrative Coordinator to support the Human Resources and Learning & Development team and provide backup reception coverage. The role supports staff training administration, employee document management, onboarding and orientation processes, reporting, and agency reception operations. The coordinator is expected to work professionally, provide person-centered, quality services, safeguard confidential participant information, follow agency standards and procedures, and help ensure compliance with employment laws and company policies. The position is based at 1603 Court Street, Syracuse, NY 13208, and reports to the Learning & Development Manager. The schedule is Monday through Friday, 8 a.m. to 4 p.m. The hourly pay rate is $19.50–$23.00. AccessCNY provides person-centered services for individuals of all ages and abilities, including residential housing, mental health and clinical services, and community engagement. The agency works with the Office for People with Developmental Disabilities and the Office of Mental Health and supports 27 housing locations and three administrative buildings.

Requirements

High school diploma or GED.
Ability to independently perform standard administrative duties.
Proficient computer skills, including Microsoft Office and database management.
Three years of experience with data management and tracking.
Valid New York State driver's license in accordance with the Agency Vehicle and Driving policy.
Transportation necessary to meet program needs.

Responsibilities

Assist with Litmos training imports.
Monitor and update training and Training Academy calendars in SharePoint.
Maintain training documentation files by scanning, filing, and labeling materials.
Monitor and run training reports.
Send training reminders, invitations, and notifications to the agency as needed.
Assist with Training Academy preparation, including copying and assembling packets.
Scan and file employee documents.
Upload documentation to ADP employment documents.
Locate archived files in storage.
Monitor and complete suspensions using PowerBI, ADP, and Litmos information.
Assist with bi-weekly orientations, including creating ID badges, copying I-9 IDs, and updating languages in ADP.
Maintain the ADP background spreadsheet import.
Maintain the PowerBI document for education and certification requirements.
Act as the main point of contact for staff ID badges.
Serve as the primary HR representative supporting reception coverage.
Work with the receptionist to complete daily mail processes.
Conduct oneself professionally, provide person-centered quality services, safeguard confidential participant information, follow agency standards and procedures, and ensure compliance with applicable employment laws and company policies.
Perform other duties as assigned.