Human Resources Coordinator

Crystal Clean•Hoffman Estates, IL

10d

About The Position

The Human Resources Coordinator performs clerical and administrative duties supporting the employee life cycle, including onboarding, employee changes, terminations, HRIS data accuracy and reporting, and compliance with state and federal laws. The coordinator works with other departments and company personnel to meet daily operational requirements and organizational goals. The role provides responsive HR support to employees, maintains confidential records, coordinates onboarding and offboarding, processes personnel transactions and HR-related billing, and administers employee recognition and new-parent programs. The position also supports employment eligibility verification and responds to employment verification and reference requests.

Requirements

2–4 years of previous experience as an HR Coordinator or in a related role.
High school diploma required.
Ability to maintain confidential information.
Strong written and oral communication skills.
Ability to work in a fast-paced environment, prioritize workload, multitask, and complete high volumes of transactions accurately.
Excellent follow-up and organizational skills.
Ability to recognize outliers and potential personnel issues that should be brought to management’s attention.
Proficiency with Microsoft Office applications.

Nice To Haves

Bachelor’s degree in Human Resources or Business.
PHR or SHRM certification.
Experience with Human Resources Information Systems.

Responsibilities

Process personnel transactions throughout the employee life cycle, including employee changes and terminations.
Coordinate onboarding activities and ensure a seamless, positive new-hire experience.
Ensure completion of employee self-service onboarding and enrollment requirements.
Accurately enter and maintain employee data in internal and external HR systems.
Serve as the first point of contact for HR-related inquiries through the HR inbox, providing timely responses, resolving issues, or escalating them appropriately.
Respond to general employee questions about HR policies, processes, and procedures.
Ensure compliance with Form I-9 employment eligibility verification requirements.
Process and track HR-related billing, including background checks, drug screens, and vendor invoices, ensuring accuracy and timely submission.
Administer employee recognition and new-parent programs, including coordination, tracking, and communication.
Maintain employee records securely, confidentially, and in an organized manner in compliance with applicable regulations.
Support employee offboarding by processing terminations, coordinating required documentation, and updating systems.
Respond to employment verification and reference requests accurately and promptly.
Build strong relationships with employees by providing responsive, high-quality HR support.
Perform other duties as assigned by Management.