PEAK - Administrative Coordinator - Honors College

University of Oklahoma•Norman, OK

About The Position

The Administrative Coordinator organizes, coordinates, and performs clerical and administrative functions according to established standards, with day-to-day responsibility for specialized clerical functions. The position answers questions, provides information, and handles complaints for internal and external customers, and updates office procedures when needed to improve efficiency. The role assists with budget preparation, controls delegated budget expenses, maintains budget records, approves departmental expenditures within established guidelines, and reviews and adjusts contractor and vendor billing as needed. It establishes and maintains filing systems, including confidential documents, and assists with the design and selection of departmental computer programs. The position also selects, supervises, trains, and evaluates assigned staff; prepares staff schedules; monitors and approves time worked; coordinates personnel and payroll issues; plans and coordinates special projects; schedules appointments and travel; and collects and shares information with internal and external customers. Other related duties may be assigned. This position is estimated to last from 11/30/26 until 04/14/27. The work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The targeted pay range is $20 to $24.18 per hour, based on experience. Benefits are not included. Hiring is contingent upon a background check.

Requirements

High school diploma or GED equivalency.
12 months of office, clerical, or administrative experience.
Basic math skills.
Advanced computer skills and broad knowledge of business software.
Proficiency in Microsoft Office.
Attention to detail and accuracy of data and information.
Strong organizational skills and ability to manage multiple projects and deadlines.

Responsibilities

Organize, coordinate, and perform clerical and administrative functions following established standards.
Coordinate specialized clerical functions and handle questions, information requests, and complaints from internal and external customers.
Update office procedures to improve operational efficiency when necessary.
Assist with budget preparation, control delegated budgetary expenses, and maintain budget records.
Approve departmental expenditures within predetermined guidelines.
Review contractor and vendor billing and adjust it as needed.
Establish and maintain filing systems, including systems for confidential documents.
Assist with the design and selection of departmental computer programs.
Select, supervise, train, and evaluate assigned staff.
Prepare staff schedules, monitor time worked, and approve time worked.
Coordinate departmental personnel and payroll issues.
Plan and coordinate special projects.
Schedule appointments and make travel arrangements.
Collect and disseminate information for internal and external customers.
Perform other related duties as assigned.