PEAK - Administrative Coordinator - Honors College

University of Oklahoma•Norman, OK

1d•$20 - $24

About The Position

The Administrative Coordinator organizes, coordinates, and performs clerical and administrative functions according to established standards. The position has day-to-day responsibility for specialized clerical functions and supports customers, budgets, records, personnel matters, scheduling, travel, and special projects. This position is estimated to last from November 30, 2026, through April 14, 2027.

Requirements

High school diploma or GED.
At least 12 months of office, clerical, or administrative experience.
Basic math skills.
Advanced computer skills and broad knowledge of business software.
Proficiency in Microsoft Office.
Attention to detail and accuracy of data and information.
Strong organizational skills and ability to handle multiple projects and deadlines.

Responsibilities

Organize and coordinate specialized clerical functions.
Answer questions, provide information, and handle complaints for internal and external customers.
Update office procedures when necessary to improve efficiency.
Assist with budget preparation, control delegated budgetary expenses, and maintain budgetary records.
Approve departmental expenditures within predetermined guidelines.
Review contractor and vendor billing and adjust it as needed.
Establish and maintain filing systems, including confidential documents.
Assist with the design and selection of departmental computer programs.
Select, supervise, train, and evaluate assigned staff.
Prepare staff schedules and monitor and approve time worked.
Coordinate departmental personnel and payroll issues.
Plan and coordinate special projects.
Schedule appointments and make travel arrangements.
Collect and disseminate information for internal and external customers.
Perform other related duties as assigned.