PEAK - Administrative Coordinator - College of Nursing

University of Oklahoma•Oklahoma City, OK

About The Position

The Administrative Coordinator organizes, coordinates, and performs clerical and administrative functions according to established standards. The position assumes day-to-day responsibility for specialized clerical functions; serves internal and external customers; maintains office procedures and records; and supports departmental budgets, personnel, payroll, scheduling, and special projects. The role also schedules appointments, makes travel arrangements, and performs other related duties as assigned. The targeted salary is $18.75 per hour, based on experience. The position is not benefits eligible and is scheduled Monday through Friday, 8:00 a.m. to 5:00 p.m. Hiring is contingent upon a background check.

Requirements

High school diploma or GED.
At least 12 months of office, clerical, or administrative experience.
Basic math skills.
Advanced computer skills and broad knowledge of business software.
Proficiency in Microsoft Office.
Attention to detail for accuracy of data and information.
Strong organizational skills and ability to handle multiple projects and deadlines.

Responsibilities

Organize and coordinate specialized clerical functions.
Answer questions, provide information, and handle complaints for internal and external customers.
Update office procedures to improve efficiency when necessary.
Assist with budget preparation, control delegated budgetary expenses, and maintain budgetary records.
Approve departmental expenditures within predetermined guidelines.
Review contractor and vendor billing and adjust it as needed.
Establish and maintain filing systems, including confidential documents.
Assist with the design and selection of departmental computer programs.
Select, supervise, train, and evaluate assigned staff.
Prepare staff schedules and monitor and approve time worked.
Coordinate departmental personnel and payroll issues.
Plan and coordinate special projects.
Schedule appointments and make travel arrangements.
Collect and disseminate information for internal and external customers.
Perform other related duties as assigned.