PEAK - Administrative Coordinator - College of Nursing

University of Oklahoma•Oklahoma City, OK

About The Position

The Administrative Coordinator organizes, coordinates, and performs clerical and administrative functions according to established standards, with day-to-day responsibility for specialized clerical functions. The role serves internal and external customers by answering questions, providing information, and handling complaints. It may update office procedures to improve efficiency; assist with budget preparation and recordkeeping; control delegated budget expenses; approve departmental expenditures within predetermined guidelines; and review contractor and vendor billing, making adjustments as needed. The position establishes and maintains filing systems, including confidential documents, and assists with the design and selection of departmental computer programs. It selects, supervises, trains, and evaluates assigned staff; prepares staff schedules; monitors and approves time worked; and coordinates departmental personnel and payroll matters. The coordinator also plans and coordinates special projects, schedules appointments, makes travel arrangements, collects and disseminates information, and performs other related duties as assigned.

Requirements

High school diploma or GED.
At least 12 months of office, clerical, or administrative experience.
Basic math skills.
Advanced computer skills and broad knowledge of business software.
Proficiency in Microsoft Office.
Attention to detail for accuracy of data and information.
Strong organizational skills and ability to handle multiple projects and deadlines.

Responsibilities

Organize, coordinate, and perform clerical and administrative functions according to established standards.
Coordinate specialized clerical functions and manage their day-to-day operation.
Answer questions, provide information, and handle complaints for internal and external customers.
Update office procedures when necessary to improve efficiency.
Assist with budget preparation, control delegated budget expenses, and maintain budget records.
Approve departmental expenditures within predetermined guidelines.
Review contractor and vendor billing and adjust as needed.
Establish and maintain filing systems, including confidential documents.
Assist with the design and selection of departmental computer programs.
Select, supervise, train, and evaluate assigned staff.
Prepare staff schedules and monitor and approve time worked.
Coordinate departmental personnel and payroll issues.
Plan and coordinate special projects.
Schedule appointments and make travel arrangements.
Collect and disseminate information for internal and external customers.
Perform other related duties as assigned.