Administrative Coordinator (Contract) Hybrid

nextSource • Providence, RI

2d • Hybrid

About The Position

The Administrative Coordinator supports the School of Public Health, Department of Health Services, Policy & Practice. This temporary contract role balances office operations, executive support, event coordination, financial administration, and digital communications. The position is based in Providence, Rhode Island, and follows a hybrid work arrangement. The contract runs from ASAP through February 12, 2027, with a Monday–Friday schedule from 8:30 AM to 5:00 PM and a pay rate of $27.50 per hour.

Requirements

• Bachelor's degree or equivalent experience.
• 1–2 years of experience in an administrative, office management, office clerk, or similar support role.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Strong interpersonal and customer service skills.
• Intermediate experience with Microsoft Office Suite and Google Workspace, especially Gmail and Calendar.
• Ability to manage sensitive information with discretion and work independently.

Nice To Haves

• Social media and digital content creation experience.
• Financial processing experience.
• Project management experience.
• Event coordination experience.
• Familiarity with Workday and Canva.
• Administrative support experience in higher education, healthcare, nonprofit, or professional office environments.

Responsibilities

• Manage day-to-day office operations, facilities coordination, supplies, mail, building access, onboarding and offboarding, and administrative processes.
• Provide support to Center Directors, including complex calendar management, meeting coordination, travel arrangements, expense reporting, and report preparation.
• Handle financial processing, reimbursements, purchasing activities, P-Card reviews, and compliance-related administrative tasks.
• Manage website updates, social media, newsletters, and other departmental communications.
• Coordinate events and provide customer-facing support to faculty, staff, students, and visitors.

Benefits

• Healthcare benefits including medical, prescription, vision, and dental coverage through United Healthcare.
• Voluntary short-term and long-term disability through New York Life.
• 401(k) retirement planning through Fidelity.
• Discount program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level