Administrative/Contract Administrator

the Client•West Hollywood, CA

3d•Hybrid

About The Position

The Contract Administrator plans and manages contract-related activities and procurement processes for assigned categories. The role implements sourcing strategies, manages product portfolios, builds vendor relationships, expands product and vendor selection, and partners with stakeholders on category sourcing initiatives that deliver savings. It manages category pricing and sourcing strategy, procurement and supply assurance, purchase plans, benchmarking reports, economic valuations, scenario analyses, and service level agreements. The position works with Group Purchasing Organization and distributor partners, internal stakeholders, and suppliers to evaluate category needs and opportunities. It supports sourcing leadership, prepares executive presentations and deal evaluation models, conducts supplier and market analysis, and leads contracting and supplier engagement activities. The role also maintains applicable contract information and updates policies and procedures. This is a three-month contract in West Hollywood, California. The role is hybrid, with onsite attendance required for the first two weeks of training and at least two days per week onsite thereafter; additional onsite days may be required based on project needs. The schedule is day shift, 8:00 a.m. to 4:30 p.m., five days per week.

Requirements

Bachelor’s degree in Supply Chain Management, Operations, Business, Accounting, Contract Administration, Procurement, or a related field.
High school diploma or GED.
3–5 years of progressive responsibility in purchasing, contracts, and vendor negotiations in a complex environment, such as a multi-hospital setting or large hospital.
Financial analysis experience.
Negotiations and contracting experience.
Excel experience.
ERP experience; Oracle required.
Contract/database ERP experience required.
Critical thinking skills.
Ability to work independently successfully.
Must be authorized to work for any employer in the United States; visa sponsorship or transfer is not available.

Nice To Haves

Oracle Cloud experience.
Contract/database ERP experience in a healthcare hospital setting is preferred.

Responsibilities

Manage product categories with GPO and distributor partners, including pricing and overall sourcing strategy.
Prepare purchase plans, benchmarking reports, comparisons, summaries, and sourcing options.
Support sourcing leadership with scenario analyses to identify the best economic value for the organization.
Review internal and external service level agreements and prepare for Quarterly Business Reviews.
Manage the end-to-end procurement process and ensure supply assurance.
Develop and execute category strategies aligned with organizational objectives and internal client needs.
Create strategic plans that forecast short- and long-term organizational growth.
Help design deal evaluation models and prepare presentations for executive management.
Develop and apply information sources and analytical techniques to internal business situations.
Evaluate supplier competencies and competitive positioning using industry cost models and category capabilities; prepare category management reporting and benchmarking analysis.
Use insights to support category strategy development and address operational opportunities or challenges.
Focus on high-volume and high-cost suppliers and manage contracting efforts to reduce cost and consumption.
Oversee sourcing and supplier engagement for assigned portfolios, including spend and contract analysis, bid evaluation, negotiations, change orders, rebates, supplier consolidation, and contract closeouts.
Use internal and external benchmarks to develop meaningful comparisons.
Leverage cross-department synergies to improve processes, including standardization and resource utilization.
Update policies and procedures.
Collaborate with cross-functional teams and customers to evaluate requests for new products or technology and develop strategic and tactical cost-reduction solutions.
Lead stakeholder reviews of vendor performance, future opportunities, challenges, and priorities to align category strategies and balance quality, service, availability, and value.
Maintain contract information to support consistency and compliance with sourcing and contracting processes and supplier relationship implementation.