Contract Coordinator

Atalco Gramercy•Gramercy, LA

22h

About The Position

The Contract Coordinator coordinates project activities associated with assigned contractors at the facility and manages project execution while minimizing risk. The role administers subcontracting, supports project quality and compliance, manages project costs and schedules, and coordinates reporting, planning, and change management. It also involves developing client relationships and working with project engineers, project coordinators, superintendents, subcontractors, and vendors. The position supports plant operations that run continuously and may require outdoor work in various weather conditions, travel, and on-site presence with affected business units. It is a fast-paced, high-pressure role requiring flexibility and resilience, with direct interaction with executive leadership. Reasonable accommodation may be available upon request for individuals with qualified disabilities. The role requires authorization to work in the United States. Candidates must successfully complete the required post-offer/acceptance directly observed drug screening and physical examination. A TWIC credential is required prior to offer acceptance, and MSHA training must be completed upon hire. Duties may change at any time and are not limited to those listed.

Requirements

Bachelor's degree in Engineering, Construction Management, Architecture, or a related field of study.
Authorization to work in the United States.
Ability to read, analyze, and interpret information.
Ability to write reports and basic business correspondence.
Ability to present information effectively and respond to questions from groups, managers, clients, customers, and the general public.
Successfully complete the required post-offer/acceptance directly observed drug screening and physical examination.
TWIC (Transportation Worker Identification Credential) required prior to offer acceptance.
Complete MSHA (Mine Safety and Health Administration) training upon hire.
Ability to support continuously operating plant operations and work outdoors in various weather conditions.
Flexibility and resilience in a fast-paced, high-pressure environment.

Responsibilities

Administer all aspects of the subcontracting process.
Accurately produce and submit ARs, the AR Log, and Change Orders.
Assist in reviewing shop-drawing submittals from subcontractors.
Oversee superintendents, subcontractors, and vendors to ensure quality control and project compliance.
Resolve issues arising from plans and specifications, unknown existing conditions, and conflicts involving architects, engineers, designers, subcontractors, or vendors.
Manage completion of all punch lists efficiently.
Ensure construction work is performed to the highest quality.
Research project materials, means, and methods.
Develop client relationships.
Provide direction to and work effectively with Project Engineers and other Project Coordinators.
Manage project cost and schedule and forecast labor, materials, and equipment monthly.
Supervise construction activities for assigned projects from start to finish.
Develop a baseline schedule and maintain the construction schedule throughout the project.
Coordinate and lead planning sessions and workshops to compile an achievable master project or program schedule baseline.
Coordinate plans, generate reports, proactively communicate schedule requirements to the project team, and chair or participate in progress meetings.
Set up bi-weekly or monthly Project Progress Review meetings in consultation with the PM.
Establish the project reporting calendar and advise the project team of reporting requirements.
Lead the change management process and workflow, providing a platform to add, track, monitor, and approve changes in a timely manner.
Prepare the shortfall and identify resource constraints.