Administrative Project Coordinator

M3 Insurance • Rockford, IL

3d

About The Position

The Administrative Project Coordinator supports M3’s regional office operations in a fast-paced, multifaceted insurance environment. The role combines client interaction, administrative support, and project coordination. It includes welcoming visitors and handling incoming calls, performing clerical and document-management tasks, managing office resources, preparing client binders, and creating reports, presentations, and other client materials using software tools such as EPIC and Adobe Pro.

Requirements

• High school diploma or equivalent.
• At least one year of receptionist experience and/or training.
• Proficiency with Microsoft Windows-based applications, including Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong organizational abilities and attention to detail.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Valid driver’s license.

Responsibilities

• Greet visitors and manage incoming calls, providing a positive first impression for clients and partners.
• Support the administration department with clerical tasks, document management, and client communications.
• Manage office resources, including technology, equipment, supplies, and meeting spaces.
• Create and maintain client binders for Property & Casualty and Employee Benefits accounts.
• Use EPIC and Adobe Pro to prepare reports, presentations, and client materials.

Benefits

• Flexible time-off.
• Paid parental leave.
• Employee appreciation events.
• Volunteering opportunities.
• Profit-sharing program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED