Administrative Project Coordinator

M3 Insurance • Rockford Township, IL

16h

About The Position

The Administrative Project Coordinator supports M3’s regional office operations in a role combining client interaction, administrative support, and project coordination. The position helps create a positive experience for clients and partners while supporting the administration department and managing office resources.

The coordinator prepares reports, presentations, and client materials using tools such as EPIC and Adobe Pro, and creates and maintains client binders for Property & Casualty and Employee Benefits accounts. M3 describes its culture as collaborative, focused on employee impact, learning, and progression.

Requirements

• High school diploma or equivalent.
• At least one year of receptionist experience and/or training.
• Proficiency in Microsoft Windows-based applications, including Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong organizational abilities and attention to detail.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Valid driver’s license.

Responsibilities

• Greet visitors and manage incoming calls, serving as a positive first point of contact for clients and partners.
• Support the administration department with clerical tasks, including document management and client communications.
• Manage office resources, including technology, equipment, supplies, and meeting spaces.
• Create and maintain client binders for Property & Casualty and Employee Benefits accounts.
• Use software tools such as EPIC and Adobe Pro to prepare reports, presentations, and client materials.

Benefits

• Flexible time-off.
• Paid parental leave.
• Employee appreciation events.
• Volunteering opportunities.
• Profit-sharing program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED