Project Administrative Assistant / Project Coordinator
About The Position
The Project Administrative Assistant provides administrative and operational support to project teams and office leadership to help ensure projects are delivered efficiently and accurately. The role supports multiple projects at the same time by coordinating contracts, invoices, purchase orders, cost tracking, scheduling, meeting administration, and project documentation. The successful candidate is a proactive, detail-oriented, team-oriented professional with strong organizational and communication skills, the ability to manage multiple priorities, and a commitment to providing exceptional support in a collaborative, client-service-focused environment.
Requirements
- At least 2 years of experience in project coordination, project administration, or a related field.
- Professional demeanor.
- Excellent organizational, time-management, and multitasking abilities.
- High initiative, attention to detail, follow-through, and commitment to maintaining high-quality work.
- Strong written and verbal communication skills with a professional, client-focused approach.
- Ability to prioritize work, initiate projects, solve problems, seek assistance, and meet deadlines.
- Ability to work independently and collaborate effectively with cross-functional teams.
- Proficiency with office technology, particularly Microsoft Office applications: Excel, Word, PowerPoint, Outlook, and Teams.
Nice To Haves
- Familiarity with database tools and systems.
- Familiarity with contract management and project management platforms.
Responsibilities
- Support multiple internal project teams with project administrative tasks, delivering consistent, high-quality results.
- Process and support project and vendor contracts.
- Support management of project data and files.
- Create meeting agendas and minutes.
- Provide miscellaneous administrative support to internal project teams as needed.
- Coordinate internal staff schedules and calendars and perform other light executive assistant tasks.
- Organize and support internal operating committees.
- Provide other operational support as assigned.
- Arrange team travel and coordinate event and seminar registrations.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
