Scheduling & Administrative Assistant
Viterbo University • La Crosse, WI1d
Administrative Assistant Jobs
9,834 jobs found — updated daily
Administrative Assistant
US: Tryfacta • New York, NY1dStore Support Lead
Kohl's • State College, PA1d • OnsiteHotel Executive Administrative Assistant
Omni Hotels & Spas • Fort Lauderdale, FL1dOperations Administrative Assistant
SBP Careers • West Salem, WI1d • OnsiteAdministrative Assistant
Native Energy Solutions • Casper, WY1dAdministrative Assistant
Trinity Health • Hartford, CT1dExecutive Administrative Assistant
HCA Healthcare • Overland Park, KS1dAdministrative Assistant
The Salvation Army Central Territory • Omaha, NE1dAdministrative Assistant 2
Virgo & Aries • Eagle Mountain, UT1d • OnsiteAdministrative Assistant 3
University of Nevada Reno • Reno, NV1dAdministrative Assistant
Douglas Education Service District • Roseburg, OR1d • OnsiteAdministrative Assistant
Optimus Property Management • Los Angeles, CA1d • OnsiteAdministrative Assistant
YMCA of Metropolitan Atlanta • Atlanta, GA1d • OnsiteAdministrative Assistant I
New York Blood Center Enterprises • Rye, NY1dAdministrative Assistant
Pilsen Wellness Center • Chicago, IL1d • OnsiteAdministrative Assistant
Turn Key Health • Little Rock, AR1d • OnsiteAdministrative Assistant, School Counseling
Loudoun County Public Schools • Leesburg, VA1d • OnsiteFront Desk / Administrative Assistant
Altus Community Healthcare • Eagle Pass, TX1dClinical Administrative Assistant
START Center for Cancer Research • Los Angeles, CA1d • Onsite
Scheduling & Administrative Assistant- Part Time
Viterbo University•La Crosse, WI
About The Position
Viterbo University's Fine Arts Center is seeking a part-time Scheduling & Administrative Assistant to coordinate event and academic scheduling, manage calendars for university spaces overseen by the Fine Arts Center (FAC), and provide administrative and bookkeeping support. This year-round position is 20 hours per week and offers an opportunity to contribute to a mission-driven arts environment. The role's workload is approximately 70% scheduling, 15% administrative support, and 15% bookkeeping. The assistant is the first point of contact for internal event reservations and large event requests in FAC spaces, administers scheduling data and systems, and supports the Fine Arts Center Director and staff. The position also coordinates purchasing, artist payments, licensing and royalty requirements, and related records and reporting. Applicants must be authorized to work for any employer in the United States. The university is unable to sponsor or take over sponsorship at this time. Viterbo University seeks employees who embrace its mission of preparing students for faithful service and ethical leadership and its values of contemplation, hospitality, integrity, service, and stewardship.
Requirements
- Associate of Arts degree, bachelor's degree with a focus in arts administration preferred, or two years of experience in a comparable position.
- Proficiency in Microsoft Office.
- Self-motivation and excellent organizational and interpersonal skills.
- Outstanding written and oral communication skills.
- Proven ability to multitask.
- Ability to work with creative people and handle a variety of office tasks.
- Authorization to work for any employer in the United States.
Nice To Haves
- Bachelor's degree with a focus in arts administration.
- Previous experience in the arts, entertainment, or live events; this is a plus but not required.
- Proficiency in EMS (Event Management Software); this is a plus but not required.
Responsibilities
- Serve as the first point of contact for internal event reservations in campus spaces under the Fine Arts Center's jurisdiction.
- Serve as the first point of contact through scheduling for large event requests from internal users in FAC spaces.
- Execute the university academic import into EMS and ensure its accuracy with the registrar's office.
- Administer EMS and EMS WebApp and ensure the accuracy of their data.
- Integrate and promote EMS WebApp for self-reservations across campus.
- Assist the Fine Arts Center Director with maintaining and ensuring the accuracy of the master scheduling calendar.
- Develop administrative policies and procedures with the Director to promote efficiencies within the FAC.
- Provide administrative support services to the Fine Arts Center Director and FAC administrative staff.
- Coordinate quarterly reporting for the FAC's ASCAP, BMI, and SESAC music licensing contracts.
- Coordinate rights and royalties for Fine Arts Center and Conservatory for the Performing Arts programs.
- Develop and maintain record-keeping systems.
- Attend regular FAC staff meetings.
- Serve as liaison with the copy and mail center for FAC operations.
- Maintain inventories of required office and first aid supplies.
- Coordinate FAC purchasing according to university protocol, including documenting purchase orders and check requests.
- Coordinate artist contract requirements for artist payments and maintain payment records.
- Coordinate reporting requirements for the Wisconsin Non-Resident Entertainers Tax Code.
- Perform other duties as assigned by the Director of the Fine Arts Center.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
Job Search Resources
Career Resources
Build a Resume for Administrative Assistant
The resume builder that gets results.
- Get clear feedback so you look as qualified as you are
- Align your resume with the job to get further in the process, faster
- Take the guesswork out of resume writing
