Administrative Assistant

US: Tryfacta • New York, NY

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About The Position

Tryfacta is seeking an Administrative Assistant to support its client at One State Street, New York, NY 10004. This is a temporary contract assignment with a stated duration of 24 months and a work schedule of Monday through Friday, 40 hours per week; the specific schedule is to be determined. The position supports the Innovation Policy Unit (IPU) and the Research and Innovation Division. Telecommuting may be allowable at the hiring manager’s discretion.

The Administrative Assistant tracks and monitors program deliverables, maintains the division’s file structure and records, monitors a shared mailbox, coordinates external engagements, and assists with project-management work related to innovation policy. The role also attends meetings, takes notes, and provides briefings and status updates to executive staff and other parties. Other duties may be assigned.

Applicants must submit a cover letter describing relevant experience, skills, and abilities, and a resume highlighting at least three years of work experience. The office is accessible by mass transit; the client does not provide parking.

Requirements

• At least three years of experience as a project management specialist.
• At least one year of experience working in financial services and/or innovation policy.
• At least one year of experience coordinating external engagements.
• At least five years of experience with Microsoft Office Suite, including Outlook, Word, and Teams.
• Proof of eligibility to work in New York State.
• Submit a cover letter describing relevant experience, skills, and abilities.
• Submit a resume highlighting a minimum of three years of work experience.

Nice To Haves

• Strong communication and problem-solving skills.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Track and monitor key program deliverables and report metrics to senior leadership.
• Manage the Research and Innovation Division’s file structure and ensure records are appropriately stored.
• Monitor the Research and Innovation Division’s shared mailbox for internal and external engagement.
• Coordinate the Research and Innovation Division’s external engagement program.
• Assist with project-management tasks supporting the division’s innovation policy activities.
• Attend meetings and take notes as necessary.
• Provide briefings and status updates to executive staff and other parties.
• Perform other duties as assigned.

What This Job Offers

• Education Level: No Education Listed