Administrative Assistant

Native Energy Solutions•Casper, WY

About The Position

The Administrative Assistant supports field ticket review and approval, operations documentation, employee timekeeping, and payroll processing. The role ensures field tickets are accurate, complete, correctly coded, and meet customer documentation requirements, working with field employees to correct missing or inaccurate information. Responsibilities also include monitoring employee hours and time-entry compliance, maintaining hour-trackers, following up on missing timesheets and field tickets, assisting with payroll deadlines, and ensuring payroll documentation is complete and accurate. Training will begin part-time, with the possibility of moving to 40 hours per week. The full-time, 40-hour schedule is scheduled to take effect on January 4, 2027. The position requires one week of training in Casper, Wyoming. The listed work environment is office/remote.

Requirements

Strong attention to detail and ability to identify missing, incomplete, or incorrect information.
Strong organizational and time-management skills, including the ability to manage multiple deadlines.
Proficiency with Microsoft Excel, Outlook, Teams, and other Microsoft Office applications.
Comfort with electronic timekeeping, field-ticketing, payroll, or ERP systems.
Ability to accurately enter, review, and maintain employee hours, job information, cost codes, and supporting documentation.
Ability to maintain confidential employee, payroll, and customer information.
Strong written and verbal communication skills.
Ability to professionally follow up with employees and supervisors regarding missing documentation or corrections.
Ability to work independently while coordinating with project managers, field personnel, payroll, accounting, and administrative staff.
Ability to sit at a desk for 8 hours a day.

Nice To Haves

Administrative, payroll, timekeeping, project support, or field operations experience is preferred.

Responsibilities

Oversee daily field ticket review and approval processes.
Ensure field tickets are accurate, complete, correctly coded, and meet customer documentation requirements.
Work with field employees to resolve missing or incorrect documentation.
Monitor employee hours and time-entry compliance.
Review and maintain hour-trackers.
Follow up on missing timesheets and field tickets.
Assist with payroll processing and deadline compliance.
Ensure payroll documentation is accurate and complete.