Administrative Assistant Jobs

About The Position

Requirements

• High School Diploma or equivalent required.
• Current enrollment in an accredited college or university degree program required.
• Valid state driver’s license and qualified to operate a vehicle under the conditions of the Company’s Driving Policy.
• Ability to pass drug, driving, background, and reference checks.
• Working knowledge of administrative and basic accounting functions.
• Proficiency in Microsoft Office Suite applications.
• Ability to work effectively in a team environment.
• Ability to communicate professionally and effectively with employees, business partners, and clients through verbal and written communication.
• Ability to complete tasks assigned verbally or in writing and effectively manage time and priorities.
• Ability to manage multiple tasks and competing deadlines simultaneously.
• Ability to safely and efficiently operate a motor vehicle for the delivery of confidential documents or sensitive materials.
• Ability to work effectively in an Alaska Native Corporation multi-business environment.

Nice To Haves

• Previous experience in an office environment preferred.

Responsibilities

• Greets and welcomes visitors and directs them to the appropriate location or personnel.
• Maintains office directories and contact lists.
• Picks up and distributes mail daily.
• Receives and distributes packages and certified deliveries.
• Maintains personnel tracking calendars.
• Maintains vehicle tracking calendars.
• Maintains field telephone/Wi-Fi tracking calendars.
• Schedules conference rooms and assists with meeting setup.
• Orders and stocks office supplies.
• Orders and stocks kitchen supplies.
• Serves as the point of contact for office equipment operations and maintenance.
• Assists with travel requests and coordination.
• Schedules and tracks employee training and certifications.
• Provides expediting support as required.
• Assists with the preparation of expense reports.
• Assists with credit card reconciliations.
• Supports invoice processing, including scanning, filing, and maintaining hard copy and electronic records.
• Assists Project Managers in preparing for fieldwork activities.
• Creates job boxes with required project documentation.
• Assists Project Managers with ordering and expediting field supplies.
• Works in a constant state of alertness and performs duties in a safe manner.
• Performs other duties as assigned.