Administrative Assistant Jobs

About The Position

Requirements

• HIGH SCHOOL DIPLOMA OR GED
• Seven (7) years related experience is required.

Responsibilities

• Provides complex administrative and clerical support including all routine correspondence, mailing, scanning, faxing, and copying and maintaining filing system.
• Prepares complex reports, correspondence, and presentations.
• Answers phone calls and responds to inquiries.
• Manages calendars, schedules and coordinates meetings, appointments and travel arrangements as assigned.
• Maintains office supplies, as needed.
• Assists with the daily operations and fiscal activities of the department (including liaison for credentialing; submitting service ticket requests for reimbursements, facility work orders, etc.).
• Supports the Adult Cardiac and General Thoracic Surgeons (total 5 MDs); and additional hospital-based staff, i.e. nurse practitioners (NP), cardio-pulmonary perfusionists, as needed.
• Back-up to the Assistant-to-the-Chair.
• Back-up management for the monthly Cardiothoracic Surgery call schedule using Qgenda.
• Performs all other duties as assigned, i.e., monthly collection & review of contractual timesheets, entering faculty requested time-off in Qgenda and leave reconciliation.