ADMINISTRATIVE ASSISTANT

NEXCOM • North Chicago, IL

2d

About The Position

Performs a variety of technical administrative duties requiring extensive knowledge of the organization and functions of supported activities. The position supports senior management through research, data analysis, preparation of reports and correspondence, meeting and travel coordination, records maintenance, and expense tracking. The role normally reports directly to the Head of a large NES Activity or a NEXCOM Group Division VP/SVP. Applicants must be U.S. citizens or have lived in the U.S. for three years.

Requirements

• Must be a U.S. citizen or have lived in the U.S. for three years.
• Three years of experience performing general clerical duties, such as filing, typing, copying, binding, scanning, greeting or assisting visitors, answering phone calls, or processing expense sheets or invoices; alternatively, academic study above the high school level may substitute at one year of study for nine months of experience, up to a maximum of a four-year bachelor's degree of general experience.
• One year of experience performing administrative duties for one or more management professionals, such as preparing reports, charts, or slides; using word-processing, spreadsheet, database, or presentation software; taking accurate meeting minutes; organizing travel; managing appointments; writing correspondence on behalf of managers; maintaining computer or manual filing systems; or coordinating equipment repairs.

Responsibilities

• Conduct projects supporting programs and initiatives, including conducting research, gathering and compiling data, and analyzing information.
• Use word-processing, spreadsheet, database, and graphics software.
• Prepare reports, charts, slides, and other materials for senior management to review and monitor operations and make operational decisions.
• Receive and review incoming correspondence, route it to the appropriate person, or prepare draft responses; ensure actions and replies are completed within established time frames.
• Prepare correspondence and reports from rough drafts or independently, ensuring work is clear, complete, correct, and compliant with applicable procedures.
• Screen meeting and briefing requests for senior management and arrange meetings, including space, time, and staff representation.
• Assemble background materials and agenda items for meetings.
• Maintain division records, logs, manuals, and other references.
• Arrange travel, maintain travel schedules, and prepare travel orders and claims.
• Order, track, and report expenses, expenditures, payroll, office supplies, and travel against the budget.
• Receive visitors and telephone calls and treat internal and external customers with respect and courtesy.
• Perform responsibilities tactfully and diplomatically.
• Perform other related duties as assigned.

Benefits

• Federal healthcare benefits, dental coverage, and vision coverage beginning on day one.
• 401(k) and pension plan options.
• Paid time off accrual beginning on day one.
• Tuition reimbursement program.
• Continuity programs for military spouses.
• Eligibility for Public Service Loan Forgiveness after qualifying years of service.
• Tax-free shopping worldwide at Navy Exchange locations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED