Administrative Assistant Jobs

About The Position

Requirements

• 3+ years of law firm legal assistant experience
• Ability to coordinate work assignments, prepare legal correspondence and documents, and organize and maintain files and records
• Experience utilizing AI for daily tasks (e.g., Harvey, Claude, Co-Pilot)
• Excellent communication, proofreading, and organization skills
• Ability to prioritize assignments and tasks
• Extremely organized, paying close attention to detail
• Excellent verbal and written communication skills

Nice To Haves

• Regulatory experience is not required

Responsibilities

• Managing attorneys' calendars, coordinating meetings and appointments
• Scheduling calls/meetings via Microsoft Teams
• Contacting potential new clients to collect information and schedule consultation calls
• Tracking attorney CLE credits, including scheduling CLE courses and submitting certificates of completion to the state(s); keeping records
• Scanning, saving and uploading documents to our document management system (NetDocs)
• Utilizing Centerbase for billing, potential new clients, contact information and engagement letter monitoring
• Answering direct phone lines in a timely and polite manner
• Coordinating travel as necessary
• Effectively and calmly communicating with staff, attorneys and clients
• Back up other Legal Assistants when necessary