Executive Administrative Assistant
About The Position
Become an integral part of The Auto Product team in a fast-paced organization where each day is unique. The role provides opportunities for professional growth and skill enhancement within a results-oriented team focused on attention to detail and quality. As a Senior Executive Assistant in Auto Product, you will work effectively in a team, represent the manager and group with professional courtesy and acumen, and deliver flawless work output. The position involves daily interaction with executive-level internal clients across lines of business and adapting procedures, processes, and techniques to complete assignments in line with department activities and goals. This role requires working in the office five days per week, Monday through Friday; hybrid work is not supported.
Requirements
- At least five years of applicable experience.
- Advanced ability to organize and address competing priorities.
- Discretion and good judgment in confidential situations.
- Proven experience interacting with senior management.
- Strong interpersonal, written, and oral communication skills.
- Strong proficiency in Microsoft Office.
Nice To Haves
- Experience supporting a Managing Director or equivalent level, or above.
- A college degree is a plus but is not required.
Responsibilities
- Maintain complex calendars and detailed agendas for three MD Product Owners.
- Coordinate the logistics of internal and external meetings.
- Arrange and coordinate complicated domestic and international travel.
- Organize internal and external events, including catering, external visitor registration, travel, and transportation.
- Process invoices and travel and expense claims, ensuring policies are followed and items are processed on time and within guidelines.
- Assist with staff onboarding and offboarding, including requesting equipment setup and system access, greeting new hires, and coordinating with recruiting.
- Produce high-quality communications for individuals at all levels of the organization.
- Maintain department documents, including current organizational charts and executive biographies.
- Handle regular activities independently and advise in advance about issues or delays.
- Edit spreadsheets and presentations, including printing and binding materials for client meetings.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
