Administrative Assistant

US: Tryfacta•Las Vegas, NV

2d•Hybrid

About The Position

Tryfacta is seeking an Administrative Assistant for a client in Las Vegas, Nevada. This is a six-month temporary contract assignment supporting an assigned department or function with technical, complex, or specialized office support. The schedule is 40 hours per week, Monday through Friday, 8:00 a.m. to 4:30 p.m., with a 30-minute lunch break. Work is at the Fremont office Tuesday through Friday; Mondays are remote because the office is closed. Monday remote work requires internet service, which is not provided. If internet access is a barrier, the employee may report to the Decatur office. The role involves office administration, information gathering and reporting, database and spreadsheet management, data entry, records maintenance, correspondence, and communication with the public and District staff. The position may also include receptionist duties and training or directing others on a project or relief basis.

Requirements

High school diploma or equivalent.
Two years of administrative support experience.
Ability to perform technical and specialized office support work.
Ability to read and explain District rules, policies, and procedures.
Ability to analyze and resolve varied office administrative problems.
Ability to organize, maintain, and research office files.
Ability to compose correspondence independently or from brief instructions.
Ability to compile and summarize information and prepare periodic or special reports.
Ability to organize work, set priorities, and meet critical deadlines.
Ability to contribute effectively to team or work-unit goals and collaborate with people from varied socioeconomic, ethnic, and cultural backgrounds.
Knowledge of department policies and procedures, specified computer applications for word processing, data entry, report generation, database and spreadsheet management, business arithmetic, applicable regulations and statutes, office administrative practices, business letter writing, record keeping, correct business English, and techniques for dealing with the public in person and by telephone.
Internet service is required for remote work on Mondays; it is not provided.

Nice To Haves

Professional experience in state or local government is preferred.
Previous experience with Envision Connect and/or Accela software systems.
Ability to learn new software and competence with data entry.

Responsibilities

Perform technical or specialized office support requiring knowledge of department-specific activities.
Develop and manage databases, spreadsheets, and special report formats.
Research and assemble information from various sources for forms and reports; perform arithmetic or statistical calculations.
Conduct department or office projects, obtain and summarize information, and prepare recommendations as needed.
Provide information to the public or District staff, interpreting applicable policies, rules, and procedures.
Arrange meetings, including notifying attendees and reserving rooms; make lodging or meal arrangements as needed.
Organize, maintain, and purge departmental files.
Prepare and compose correspondence, reports, forms, contracts, and specialized documents.
Proofread materials for accuracy, completeness, and compliance with departmental policies and regulations.
Enter and retrieve data for departmental reports, check report accuracy, and make corrections.
Handle administrative tasks such as entering employee time, preparing purchase requisitions, arranging equipment repairs, transmitting information, and updating reference materials.
Suggest improvements and contribute to unit effectiveness as an active team member.
May receive and screen visitors and telephone calls, direct inquiries, or provide information requiring interpretation of District policies, rules, and procedures.
May train others in work procedures or direct others on a project or relief basis.
Perform related duties and responsibilities as required.