Sr. Administrative Assistant

Vanderbilt University Medical Center • Nashville, TN

2d

About The Position

The Sr. Administrative Assistant performs complex administrative and business support duties for Facilities Support Operations with minimal guidance. The role includes supporting scheduling, travel arrangements, budget reconciliation, record maintenance, data analysis, reporting, and documentation. It also involves applying administrative, reporting, data analysis, and financial-process skills while contributing to team performance and providing informal support to less experienced colleagues.

Requirements

• High school diploma or GED.
• Four years of relevant work experience.
• Ability to access database information and prepare ad hoc reports.
• Ability to analyze data accurately.
• Clerical and administrative skills, including functions such as calendar maintenance, data entry, document preparation and filing, meeting coordination, travel arrangements, and word processing.
• Basic knowledge of monitoring costs, expenses, and revenue and managing them in relation to budgeted amounts.
• Knowledge of and adherence to human resources policies and procedures.

Responsibilities

• Perform administrative support duties, including scheduling, booking travel, and reconciling budgets.
• Create and maintain records documenting financial, planning, correspondence, procedures, processes, and other information.
• Compile data, analyze information, and summarize findings in support of the assigned area.
• Prepare reports and other documentation as requested.
• Complete other duties that may be assigned.

Benefits

• A comprehensive benefits package that may include health, disability, retirement, and/or wellness offerings.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED