Asst 3, Administrative

LanceSoft • Durham, NC

1d • Onsite

About The Position

The Administrative Assistant III provides study support to a preclinical research team, with an emphasis on accurate data transcription, documentation, and study-record management. The role is suited to someone with veterinary or medical experience who is comfortable working with data and records. Responsibilities include transcribing study-related medical records into Excel datasets, organizing and relabeling digital study photographs, and supporting administrative documentation activities. Depending on the candidate, the position may also involve documenting study activities in real time and serving as a study scribe during in vivo procedures. The position is expected to require approximately 25 hours per week, with a schedule of three to five days weekly; the schedule may be aligned with the right candidate. It is primarily office-based and involves extensive computer work, data entry, and review of study documentation. Training will be provided.

Requirements

• Associate degree in Veterinary Technology, Animal Science, Biology, Pre-Veterinary Studies, Biomedical Sciences, or a related discipline.
• At least 1 year of experience.
• Experience in veterinary work, in vivo research, veterinary technology, or a related field.
• Ability to read and interpret veterinary medical records and clinical documentation.
• Strong attention to detail and commitment to data accuracy.
• Proficiency with Microsoft Excel and Microsoft Office applications.
• Strong organizational and file-management skills.
• Ability to work independently while managing multiple priorities.
• Strong written communication and documentation skills.

Nice To Haves

• Bachelor's degree in Veterinary Technology, Animal Science, Biology, Pre-Veterinary Studies, Biomedical Sciences, or a related discipline.
• Two or more years of experience supporting preclinical, translational, or in vivo research studies, particularly in large animal models.
• Experience working in a veterinary and/or research environment.
• Familiarity with research documentation and study-record management.
• Ability to learn new processes, manage multiple priorities, and work effectively within cross-functional teams.
• In vivo research and/or veterinary record experience.
• Interest in growing into more active study-support responsibilities.

Responsibilities

• Transcribe in vivo medical records and study documentation accurately.
• Review veterinary records and procedural documentation for completeness and consistency.
• Organize, rename, and manage study photographs according to filing and documentation standards.
• Maintain study files, records, and supporting documentation.
• Perform administrative and project-support tasks for ongoing preclinical studies.
• Assist with data compilation, organization, and quality-review activities.
• Assist with study documentation, data collection, and report preparation as needed.
• Document procedural details in real time during studies as needed.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree