Administrative Asst

Catholic Diocese Of Fort Worth • Fort Worth, TX

2d • Onsite

About The Position

The Liturgy Administrative Assistant, Safe Environment Coordinator and Facility Scheduler Backup supports the Liturgy and Administration Department at Holy Family Church in providing a Christ-centered and safe environment and facilitating liturgical needs throughout the year. The role oversees the parish Safe Environment Program, including training and background-check compliance for employees and volunteers, and provides clerical and administrative support to the department. It also supports liturgical scheduling, records, supplies, seasonal services, funerals, and facility reservations for the parish and school.

The position works on-site in a typical office environment, with some work in classroom and school settings. It involves regular computer, telephone, and email work; handling interruptions and deadlines; and occasional travel by car to Diocese parishes or schools. Some nights and weekends are required. The role reports to the Pastoral Assistant and Director of Music and Liturgy and is designated non-exempt.

Requirements

• High school diploma or GED.
• Experience in an office environment with general secretarial experience.
• Effective written and verbal communication skills.
• Strong organization, prioritization, and time-management skills, including the ability to manage multiple responsibilities.
• Skill with job-appropriate technology and Microsoft Office 365, with intermediate to advanced capabilities in Excel, PowerPoint, and Word.
• Ability to maintain confidentiality and to receive, understand, retain, and complete verbal and written tasks.
• Ability to work independently and as part of a team, including with people from diverse audiences.
• Ability to listen empathetically, make peace, and de-escalate.
• Ability to sit and perform computer work for lengthy periods; perform repetitive keyboarding, writing, and reading; and regularly use the telephone and email.
• Ability to access and maintain centralized files, reach files at multiple shelf levels, climb a stepladder and stairs, and lift or carry supplies, furniture, and equipment up to 35 pounds without assistance and up to 60 pounds with assistance.
• Ability to sit, stand, bend, stoop, reach, grab, pull, hear, see, and speak on a daily basis; remain focused despite interruptions; and maintain composure.
• Ability to manage moderate to high levels of stress and work under tight deadlines.
• Availability to work some nights and weekends.

Nice To Haves

• Practicing Catholic, faithful to the Magisterium, and in good standing with the Catholic Church.
• Undergraduate degree.
• Previous experience.
• Ability to communicate effectively in writing and speech in the targeted languages.

Responsibilities

• Collaborate with program directors, parishioners, and the Diocesan Safe Environment Office to ensure parish compliance with the USCCB Charter for the Protection of Children and Young People.
• Oversee the parish Safe Environment Program, including training and background checks for employees and volunteers using the Virtus database.
• Schedule annual Safe Environment training sessions for volunteers.
• Provide secretarial, administrative, and related office services to the Liturgy and Administration Department, including filing, mail-outs, copies, committee rosters, and email.
• Keep the sacramental record for parish deaths up to date.
• Schedule liturgical ministers for parish and/or school Masses using Ministry Scheduler Pro and maintain rosters for liturgical ministries.
• Maintain sacristy supplies, including hosts, wine, vessels, and candles, as well as altar-server supplies and albs.
• Serve as a resource for liturgical ministers’ questions.
• Assist with liturgy and service programs throughout seasons such as Lent, Advent, and Easter; help change seasonal church decorations and order flowers.
• Prepare funeral worship aids and music notebooks and meet with families as required.
• Attend Liturgy Committee meetings, take minutes, and participate actively.
• Provide backup for the Pastoral Secretary during vacation and as needed.
• Maintain parish and school facility events and room reservations using the PDS Scheduler; communicate room needs or conflicts at weekly facility meetings and weekly security needs to the security scheduler as needed.
• Complete other assigned projects, tasks, and committee work.
• Travel infrequently by car to Diocese parishes and/or schools as required.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED