Administrative Asst-Senior

UT Health San Antonio • San Antonio, TX

5d

About The Position

Under limited direction, provides advanced administrative or technical support to a department or group of professionals. Responsible for daily office and fiscal management duties, including collecting, compiling, and analyzing moderately complex data and information as needed. May lead or mentor lower-level team members.

Requirements

• Strong knowledge of office management practices and administrative procedures.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency with Microsoft Office and standard office technology and software.
• Strong critical-thinking and problem-solving skills, with the ability to analyze information and exercise sound judgment.
• Excellent organizational and time-management skills, with the ability to prioritize responsibilities and meet established deadlines.
• Excellent verbal, written, and interpersonal communication skills.
• High school diploma or GED.
• Seven years of related experience; alternatively, five years of related experience with an associate degree, or three years of related experience with a bachelor's degree.

Nice To Haves

• Associate or bachelor's degree.
• Previous experience in a research or clinical office.

Responsibilities

• Provides complex administrative and clerical support, including routine correspondence, mailing, scanning, faxing, copying, and maintaining the filing system.
• Prepares complex reports, correspondence, and presentations.
• Answers phone calls and responds to inquiries.
• Manages calendars, schedules, and coordinates meetings, appointments, and travel arrangements as assigned.
• Maintains office supplies for the department.
• Assists with the daily operations and fiscal activities of the department.
• Performs all other duties as assigned.

Benefits

• Medical insurance, with free employee coverage and options to add family members.
• Free group term life insurance and basic accidental death and dismemberment insurance, with options to purchase additional coverage.
• Three dental insurance plan options.
• Two vision plan options.
• Disability insurance enrollment option.
• Flexible spending accounts for qualifying dependent-care and health-care expenses.
• Retirement plan eligibility through TRS or ORP, with voluntary retirement programs also available.
• Paid time off, extended illness leave, paid family leave, and 12 paid holidays each year.
• Discounts on services, tickets, and gym membership.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED