Administrative Asst-Senior

UT Health San Antonio • San Antonio, TX

5d

About The Position

Under limited direction, provides advanced administrative or technical support to a department or group of professionals. The role is responsible for daily office and fiscal management duties, including collecting, compiling, and analyzing moderately complex data and information as needed. May lead or mentor lower-level team members.

Requirements

• Strong knowledge of office management practices and administrative procedures.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency with Microsoft Office and standard office technology and software.
• Strong critical-thinking and problem-solving skills, with the ability to analyze information and exercise sound judgment.
• Excellent organizational and time-management skills, with the ability to prioritize responsibilities and meet established deadlines.
• Excellent verbal, written, and interpersonal communication skills.
• High school diploma or GED required.
• Seven years of related experience required; five years required with an associate degree, or three years with a bachelor's degree.

Nice To Haves

• Associate or bachelor's degree preferred.
• Previous experience in a research or clinical office.

Responsibilities

• Provides complex administrative and clerical support, including routine correspondence, mailing, scanning, faxing, copying, and maintaining a filing system.
• Prepares complex reports, correspondence, and presentations.
• Answers phone calls and responds to inquiries.
• Manages calendars; schedules and coordinates meetings, appointments, and travel arrangements as assigned.
• Maintains office supplies for the department.
• Assists with the daily operations and fiscal activities of the department.
• Performs all other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED