Administrative Assistant I

Alcorn State University•Lorman, MS

About The Position

The Administrative Assistant I performs a wide variety of assignments, some of which may be confidential and require research. The role provides administrative and operational support, including preparing documents, assisting visitors and callers, maintaining records, coordinating schedules and meetings, arranging travel, and managing office supplies. The position may also instruct and oversee student employees and perform other related duties as assigned.

Requirements

High school diploma or GED.
One year of experience related to the duties and responsibilities specified.
Knowledge of supplies, equipment, and/or services ordering and inventory control.
Records maintenance skills.
Skill in using basic office equipment.
Organizing and coordinating skills.
Reception skills.
Ability to communicate effectively, both orally and in writing.
Ability to maintain calendars and schedule appointments.
Ability to understand and follow specific instructions and procedures.
Ability to maintain the confidentiality of records and information.
Ability to create, compose, and edit written materials.

Responsibilities

Compose, edit, revise, tabulate, and print letters, tables, reports, and other materials using a personal computer; conduct research as needed for assignments.
Greet and direct visitors, resolve routine administrative problems, answer inquiries about department or division activities and operations, and accept, screen, and route telephone calls.
Maintain logs of inquiries as required.
Provide staff and operational support and serve as a liaison with other departments on basic administrative or operational matters.
Sort, screen, and distribute incoming and outgoing mail; draft or prepare responses to routine inquiries; and operate office equipment.
Establish, maintain, process, and update files, records, certificates, and other documents.
Arrange meetings and conferences; schedule interviews and appointments; maintain individual schedules; and arrange travel and lodging as required.
Order, stock, and distribute office supplies.
Perform basic, routine booking functions.
Instruct and oversee student employees as needed.
Perform other related duties as assigned.