Administrative Assistant I

Parker Hannifin•Lakeville, MN

About The Position

Provides administrative and clerical assistance to support workplace efficiency and effectiveness. The Administrative Assistant manages schedules, coordinates meetings and appointments, handles correspondence, maintains organized records, and serves as a point of contact for internal and external stakeholders. The role also supports data entry, bookkeeping, expense tracking, payroll processing, invoice and purchase-order processing, and the ordering of office and warehouse supplies. It requires professionalism, accuracy, discretion, and strong communication skills. The position is safety-sensitive and requires pre-employment cannabis testing as a condition of hire. It is subject to ITAR and EAR compliance; the incumbent must be a U.S. citizen, lawful permanent resident, or have refugee or asylee status.

Requirements

High school diploma or equivalent.
Proficiency in Microsoft Office.
Strong written and verbal communication skills.
Organization and time-management skills, including the ability to handle multiple tasks, prioritize work, and meet deadlines.
Attention to detail for data entry, proofreading, and record maintenance.
Problem-solving ability to address scheduling conflicts, supply shortages, and unexpected challenges.
Ability to work independently and adapt to change in a fast-paced environment.
Customer-service skills and the ability to assist clients, visitors, and team members professionally and courteously.
Discretion and confidentiality when handling sensitive information, including financial records and employee documents.
Must be a U.S. citizen, lawful permanent resident, or have refugee or asylee status to comply with ITAR and EAR requirements.
Must undergo pre-employment drug testing, including cannabis testing, as a condition of hire.

Responsibilities

Manage schedules, coordinate meetings, and set up appointments to organize workflows and meet deadlines.
Handle phone calls, emails, and other correspondence, prioritizing urgent matters and communicating professionally.
Maintain and organize digital and physical files, records, and documents for easy access and retrieval.
Prepare reports and spreadsheets by compiling data and formatting information professionally.
Manage and order office and warehouse supplies.
Assist with data entry, bookkeeping, and expense tracking, including recording financial transactions and reconciling reports.
Manage payroll processing and related tasks.
Receive, review, verify, and process invoices and purchase orders for accuracy and appropriate approvals.
Liaise with clients, vendors, and internal staff to relay information, schedule appointments, and support business operations.
Handle sensitive information, company records, and financial documents confidentially and accurately.

Benefits

Competitive compensation; pay range of $18.37 to $30.61 per hour.
Participation in an annual incentive program.
Medical, prescription drug, dental, vision, voluntary optional life, accident, hospital indemnity, and critical illness insurance coverage.
401(k) plan with company matching contributions equal to 100% of the first 5% of pay.
Company-provided defined-contribution retirement plan with an annual contribution equal to 3% of pay.
Career development and tuition reimbursement.
Paid parental leave.
Short- and long-term disability programs.
Adoption assistance.
Care.com membership.
Financial planning assistance at no cost.
Supplemental identity protection, legal protection, and pet wellness programs available at competitive rates.
Paid time off and company-paid holidays.