Administrative Assistant

GuideWell • Jacksonville, FL

2d

About The Position

The Administrative Assistant provides general administrative support to three Senior Directors in the Payment Integrity Office. The role supports meeting coordination, calendar management, preparation of meeting materials, timekeeping, expenses, travel, supplies, budgets, asset and software chargeback tracking, and personnel moves and onboarding. The position requires professional and confidential interactions with people at all levels inside and outside the company. Additional duties may be assigned. The ideal contributor delivers results with accountability, collaborates across boundaries, adapts to change, learns continuously, uses business understanding and digital tools, and applies critical thinking and creativity in service of members and the community.

Requirements

• At least 2 years of related work experience.
• Ability to manage multiple priorities daily in a time-sensitive manner.
• High school diploma or GED.
• Experience working with Microsoft Office products.

Responsibilities

• Provide general administrative support to three Senior Directors in the Payment Integrity Office.
• Coordinate meetings and maintain calendars.
• Prepare meeting materials, including presentations, spreadsheets, and agendas.
• Provide timekeeping support.
• Process expense reports and make travel arrangements.
• Manage supplies, including ordering office supplies and coding books and subscriptions.
• Assist with monthly budget analysis and annual budget development.
• Track assets and software chargebacks.
• Assist with personnel moves and onboarding.
• Interact professionally and confidentially with individuals at all levels within and outside the company.

Benefits

• Medical, dental, vision, life, and global travel health insurance.
• Income protection benefits, including short- and long-term disability programs.
• Leave programs to support personal circumstances.
• Retirement Savings Plan with employer match.
• Paid time off, volunteer time off, 10 holidays, and 2 well-being days.
• Additional voluntary benefits.
• Comprehensive wellness program.
• Competitive pay and opportunities for incentive or commission compensation.
• Regular annual reviews with pay-for-performance consideration for base pay increases.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED