Administrative Assistant

Palm Harbor Homes • Deming, NM

2d

About The Position

The Administrative Assistant handles routine and advanced duties in support of other professionals. The role includes organizing files; creating correspondence; preparing reports and documents; managing calendars and scheduling appointments; sorting mail; preparing invoices; and providing general staff support. The Administrative Assistant may serve as an initial point of contact by answering phones and greeting visitors, assist with event planning and meeting setup and implementation, and make travel arrangements and generate itineraries. The role involves working with people at a wide range of levels, from clients to management and corporate CEOs.

Requirements

• Previous experience in office administration or another related field.
• Ability to prioritize and multitask.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Strong organizational skills.

Responsibilities

• Answer phones and greet visitors.
• Schedule appointments and maintain calendars.
• Schedule and coordinate staff and other meetings.
• Collate and distribute mail.
• Prepare communications, including memos, emails, invoices, reports, and other correspondence.
• Write and edit documents ranging from letters to reports and instructional documents.
• Create and maintain electronic and physical filing systems.
• Manage accounts and perform bookkeeping.
• Complete payments and invoices in a timely manner.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed