Administrative Assistant
About The Position
Block LLP is seeking a motivated, organized, and dependable Administrative Assistant to provide day-to-day administrative support across the firm. The role supports attorneys, management, staff, and different departments by assisting with documents, scheduling, records, office operations, and other administrative needs. The successful candidate takes initiative, pays close attention to detail, communicates professionally, and can balance multiple priorities in a fast-paced office environment. Block LLP is a rapidly growing plaintiff personal injury and habitability law firm that serves clients with compassion, advocacy, and expertise. Its culture is guided by Vibrant Culture, Teamwork, Relentless Pursuit of Excellence, Dependability, and Exemplary Service. This is a full-time, in-office position in Burbank, California, with compensation of $20–$25 per hour, depending on experience.
Requirements
- Previous administrative, office, or professional support experience.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Dependable, punctual, and professional.
- Ability to prioritize and manage multiple tasks at once.
- Comfort working in a fast-paced environment with changing priorities.
- Proactive mindset and willingness to take initiative.
- Strong computer skills, including email and Microsoft Office.
- Ability to learn new software and systems quickly.
- Professional judgment and ability to maintain confidentiality.
- Positive attitude and team-oriented approach.
Nice To Haves
- Previous Administrative Assistant or Office Assistant experience.
- Experience working in a law firm or other professional office environment.
- Bilingual in English and Spanish.
- Experience with document management or case management software.
Responsibilities
- Provide day-to-day administrative support to attorneys, management, and other firm members.
- Prepare, scan, copy, organize, and maintain documents and records.
- Assist with data entry and ensure information is entered accurately.
- Draft and format basic correspondence, emails, and internal documents.
- Maintain organized electronic and physical files.
- Assist with scheduling meetings, appointments, and conference rooms.
- Track outstanding administrative tasks and follow up as needed.
- Route documents and requests to the appropriate team members.
- Assist with special projects and other administrative assignments.
- Help coordinate meetings, team activities, and office events.
- Receive and distribute mail, packages, and deliveries.
- Assist with ordering and maintaining office supplies.
- Communicate with vendors and service providers when needed.
- Help maintain an organized and professional office environment.
- Provide additional support to the front desk when needed.
- Work collaboratively with different departments to support daily operational needs.
- Maintain accurate and up-to-date records.
- Handle confidential and sensitive information with discretion.
- Communicate professionally with clients, vendors, and team members.
- Prioritize assignments, manage multiple deadlines, and follow up proactively on pending tasks and requests.
- Identify opportunities to improve organization and administrative processes.
Benefits
- 401(k) retirement program.
- Nine paid firm holidays annually, plus additional paid time off.
- Training and professional development opportunities.
- Career growth and advancement within a rapidly growing firm.
- Collaborative and supportive team environment.
- Firm-sponsored events, team outings, and celebrations.
- Fully stocked kitchen with snacks, beverages, and coffee.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
