Administrative Assistant Jobs

About The Position

Requirements

• Three-year secretarial experience required.
• Individual must be knowledgeable and proficient in word processing, spreadsheets, and grafts using Microsoft Word, Excel and PowerPoint programs.
• High school graduate with business/secretarial courses, proficient typist.
• Knowledge of standard medical abbreviations and terminology.

Responsibilities

• Coordinates meeting and travel arrangement for the Department.
• Assists with details of meetings, including room scheduling, publicity, programs, ordering equipment, pre-registration lists, arrangements housekeeping and mailing.
• Assists with registration procedures, including responsibility for collecting money and ensuring its arrival in finance.
• Supervises volunteers in performing clerical work (collating materials, assembling booklets, etc.)
• Demonstrates willingness to accept non-routine work assignments as appropriate.
• Transcribes, types, and prepares documents for mailing or internal distribution.
• Types of documents include letters, memos, reports, policy/procedures, meeting minutes, and contractual agreements.
• Prepares PowerPoint presentations.
• Prepares, reviews, copies, and files as necessary, departmental correspondences.
• Attends selected meetings and records minutes.
• Maintains records and files as requested.
• Schedules meetings and appointments.
• Confirms meetings to requestor and participants.
• Schedules meetings in a timely manner.
• Other duties as assigned.

Benefits

• Voluntary 403(b) Retirement Plan
• Employee Assistance Program
• Shift Differentials & Premiums
• PTO Starts on Day 1