Administrative Assistant

T&P•Carson, CA

2d•$55,000 - $60,000

About The Position

T&P is seeking a highly organized, proactive Administrative Assistant to support its leadership team. This fast-paced role provides day-to-day administrative and operational support in an ever-changing agency environment. The successful candidate will be resourceful, detail-oriented, able to manage multiple priorities, and comfortable anticipating needs and finding solutions. The role requires professionalism and discretion when supporting leadership and communicating with internal teams, senior stakeholders, clients, and external partners. Applicants must be legally authorized to work in the United States.

Requirements

Previous experience as an Administrative Assistant, Personal Assistant, or Executive Assistant.
Strong organizational and time management skills, including the ability to manage competing priorities and anticipate needs.
Excellent written and verbal communication skills and a professional, approachable manner.
Ability to handle sensitive and confidential information with discretion.
Proactive and adaptable, with comfort working in an environment where priorities can shift quickly.
Strong attention to detail and ability to remain composed under pressure.
Ability to work independently and collaboratively, while taking direction when needed.
Proficiency in Microsoft Outlook, Excel, Word, PowerPoint, and Google Workspace.
Positive, solutions-oriented approach and willingness to pitch in wherever needed.
Must be legally authorized to work in the United States.

Nice To Haves

Experience in an advertising, creative, or similarly fast-paced environment.
Experience with Keynote and Advantage.

Responsibilities

Manage complex calendars for senior leadership, proactively scheduling meetings, identifying conflicts, and adjusting priorities.
Build and maintain working relationships with internal teams, senior stakeholders, clients, and external partners.
Serve as a point of contact for leadership by managing incoming requests, correspondence, and day-to-day inquiries professionally and discreetly.
Coordinate meetings end to end, including scheduling, conference room bookings, catering, technology setup, and meeting materials.
Arrange domestic and international business travel, including flights, trains, accommodations, ground transportation, and detailed itineraries.
Anticipate scheduling and travel changes and manage last-minute adjustments.
Assist with visa applications and other business travel documentation when required.
Manage email correspondence and ensure timely responses and clear communication.
Support the wider administrative team with office events, team gatherings, gifts, and other initiatives.
Provide general administrative and operational support to the leadership team.
Assist with additional administrative tasks and special projects as required.