Administrative Assistant 1

Commonwealth of Pennsylvania • Dauphin County, PA

13h • Hybrid

About The Position

The Administrative Assistant 1 supports Department of Health district operations by coordinating administrative processes, managing supplies and equipment, and assisting staff with business and personnel tasks. The position applies DOH policies, procedures, and administrative systems to support daily operations and public health programs, helping ensure resources are used effectively and district staff can focus on serving the community.

The role works full-time, 37.5 hours per week, from 8:00 AM to 4:00 PM, Monday through Friday, with a 30-minute lunch. Part-time telework may be available up to three days per week, subject to change. Telework requires a securely configured high-speed internet connection and work from an approved location in Pennsylvania; the employee may otherwise report to the headquarters office in Harrisburg.

Requirements

• Training gained through graduation from a four-year college or university, or an equivalent combination of experience and training.
• Meet the Pennsylvania residency requirement.
• Be able to perform essential job functions.
• Pass a background investigation.
• Provide detailed experience and education information on the application; attach college transcripts if claiming education toward the minimum requirements.

Responsibilities

• Analyze office procedures and recommend improvements to strengthen efficiency.
• Handle purchasing, maintain equipment, and support district business operations.
• Manage leave requests, schedule updates, and basic payroll functions for assigned staff.
• Maintain fund records, monitor purchases, and prepare documentation for audits.
• Assist with onboarding, offboarding, and employee action changes through required systems.
• Provide guidance, training, and communication support to district clerical personnel.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level