Administrative Assistant

Pyramid Consulting•Ventura, CA

2d•Onsite

About The Position

Pyramid Consulting is hiring an Administrative Assistant for a contract opportunity of 03+ months, with long-term potential. The position is onsite in Ventura, California, supporting one to three directors and/or management personnel. The hourly pay range is $25–$26. The role provides secretarial and routine administrative support, including managing correspondence and inquiries, scheduling, researching and organizing information, maintaining records, coordinating communications, and assisting with routine personnel, budget, and timekeeping tasks. The employee benefits mentioned include health insurance (medical, dental, and vision), a 401(k) plan, and paid sick leave, depending on work location.

Requirements

3–6 years of secretarial or administrative support experience.
Bilingual Spanish skills.
Good typing speed and proficiency in word processing.
Ability to take dictation at 90 or more words per minute.
Considerable knowledge of departmental programs, terminologies, policies, and procedures.
Excellent written communication skills.

Responsibilities

Perform a wide variety of secretarial and routine administrative functions for one to three directors and/or management personnel.
Screen incoming correspondence and prioritize items for the administrator's reply.
Act as the administrator’s receptionist and manage office and telephone inquiries.
Schedule appointments and arrange conferences, exercising discretion in managing the administrator’s time.
Research, compile, and organize information for reports and special projects.
Maintain office files and records, recommending changes in procedures as necessary.
Serve as a liaison between the administrator and other departments by transmitting messages and requests.
Relieve the administrator of routine personnel, budget, and timekeeping tasks.
Take and transcribe dictation from shorthand notes or recorded dictations.
Perform other related duties as required.