Administrative Assistant
Jacobs Management Group•Carlsbad, CA
•Onsite
About The Position
The Administrative Assistant supports business operations, human resources, and logistics for a global medical technology company. This is an on-site position in Carlsbad, California, supporting senior leaders in operations and HR. The role includes administrative support, HR administration, employee engagement, and backup warehouse and logistics work. The assistant will also use AI tools such as Copilot and ChatGPT in daily work.
Requirements
- Handle confidential employee information with discretion.
- Bring a creative, proactive approach to employee engagement.
- Be willing to pitch in on warehouse and logistics work.
- Be authorized to work in the United States.
Responsibilities
- Support the business operations director with correspondence, reports, and presentations.
- Coordinate domestic and international travel.
- Support tender preparation and submission.
- Maintain customer records, quotes, and orders in Salesforce.
- Handle HR administration, onboarding, and offboarding.
- Plan employee events and engagement activities.
- Back up warehouse and logistics work, including shipments.
Benefits
- Medical benefits.
- Dental benefits.
- 401(k).
- Voluntary benefits.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
