Administrative Assistant - Full Time Ophthalmology, Palm Beach Gardens

University of Miami•Palm Beach Gardens, FL

2d•Onsite

About The Position

The University of Miami’s Bascom Palmer Eye Institute is hiring a full-time Administrative Assistant for the Department of Ophthalmology in Palm Beach Gardens, Florida. The role performs clerical functions and office-support activities to facilitate efficient department operations. Duties include supporting the department and its leadership with daily clerical tasks; preparing reports, charts, budgets, and presentation materials; responding to routine inquiries; planning meetings and taking minutes; answering calls; scheduling appointments and maintaining calendars; arranging travel and reservations; composing correspondence; creating spreadsheets and presentations; welcoming visitors; and maintaining the department filing system. The position follows University and unit-level policies and procedures and safeguards University assets. Duties may be expanded as needed. The University of Miami offers competitive salaries and a comprehensive benefits package.

Requirements

High school diploma or equivalent, or relevant experience, certification, or license.
Minimum of 1 year of relevant experience.
Ability to learn new procedures, technologies, and protocols and adapt to changing priorities and work demands.
Ability to work collaboratively and contribute to a team environment.
Skill in using office software, technology, and relevant computer applications.
Strong written and verbal communication skills.

Responsibilities

Support the department and/or department leadership with daily clerical tasks.
Prepare basic reports, charts, budgets, and other presentation materials.
Respond to routine inquiries from internal or external sources using standard correspondence or other messaging.
Plan meetings and take detailed minutes as needed.
Answer phone calls, provide information to callers, or connect callers with appropriate staff.
Schedule appointments and update calendars.
Make travel arrangements and reservations for department leadership and staff as needed.
Compose and type correspondence, create spreadsheets, and prepare presentations.
Greet and provide general support to visitors.
Develop and maintain the department filing system.
Follow University and unit-level policies and procedures and safeguard University assets.