Administrative Assistant - Full Time Ophthalmology, Palm Beach Gardens

University of Miami • Palm Beach, FL

3d

About The Position

The University of Miami’s Bascom Palmer Eye Institute has a full-time opportunity for an Administrative Assistant in the Department of Ophthalmology in Palm Beach Gardens, Florida. The role performs a variety of clerical functions and office support activities to facilitate efficient office operations.

The position supports the department and its leadership with daily clerical tasks, responds to routine inquiries, coordinates meetings and appointments, prepares documents and presentation materials, makes travel arrangements as needed, and provides general assistance to callers and visitors. The employee maintains the department filing system and follows University and unit-level policies and procedures while safeguarding University assets. Duties may be expanded as necessary and the listed functions are not all-inclusive.

Requirements

• High school diploma or equivalent/relevant experience, certification, or license.
• Minimum of 1 year of relevant experience.
• Ability to learn new procedures, technologies, and protocols and adapt to changing priorities and work demands.
• Ability to work collaboratively with others and contribute to a team environment.
• Technical proficiency with office software, technology, and relevant computer applications.
• Strong written and verbal communication skills for interacting with colleagues and stakeholders.

Responsibilities

• Support the department and/or department leadership with daily clerical tasks.
• Prepare basic reports, charts, budgets, and other presentation materials.
• Respond to routine inquiries from external or internal sources using standard correspondence or other messaging.
• Plan meetings and take detailed minutes as needed.
• Answer phone calls, provide information to callers, or connect callers to appropriate staff.
• Schedule appointments and update calendars.
• Make travel arrangements and reservations for department leadership and staff as needed.
• Compose and type correspondence and informative materials; create spreadsheets and presentations.
• Greet and provide general support to visitors.
• Develop and maintain the department filing system.
• Adhere to University and unit-level policies and procedures and safeguard University assets.

Benefits

• Medical benefits
• Dental benefits
• Tuition remission
• Competitive salaries

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED